ES Principal's Secretary

Oklahoma City Public Schools•Oklahoma City, OK

About The Position

The secretary carries out assigned duties, making some independent judgments and decisions based on information provided by the principal. The role supports school operations by managing correspondence, records, referrals, activity-account finances, and communications. The secretary works independently and collaboratively, including helping other Division/Department members during peak periods or absences. Remote work may be necessary during a health crisis or disruptive situation that closes school or office buildings; eligibility and expectations are determined by the superintendent and the employee’s supervisor. The employee may also perform other reasonably related business duties as assigned.

Requirements

High school diploma or equivalent.
Type accurately at 40 words per minute.
One year of secretarial experience and/or work experience.
Relevant experience may substitute for formal education at a 2:1 ratio: two years of directly relevant experience may substitute for each year of college lacking.
Adequate manual dexterity to write legibly and perform required computer duties.
Adequate visual acuity to read, interpret, and transcribe written material and perform other required duties.
Normal range of hearing and clear speaking abilities to interact appropriately with others in person and by telephone.
Able to sit for prolonged periods.
Able to occasionally lift up to 25 pounds and perform some stooping, bending, and stretching.
May be required to work outside normal business hours, including weekends, under stressful conditions to meet business needs and strict deadlines.

Responsibilities

Type correspondence, brochures, forms, and material orders as directed.
Set up and maintain an efficient filing system.
Maintain accurate reporting systems, activity-account records, and mailing lists.
Make referrals to class sites and service providers.
Maintain accurate records relating to the school, students, materials, classes, and contacts.
Maintain accurate financial records for an activity account.
Work effectively under deadline pressure and with others.
Support the effectiveness of the organization by sharing duties with other Division/Department members during peak periods or workload surges, and fill in when an individual is away from the work station.
Work without constant supervision.
Communicate effectively in writing and speaking.
Listen to callers, discern their problems, and make appropriate responses and referrals.
Work remotely when necessary during a health crisis or disruptive situation that requires school and/or office buildings to close, subject to eligibility and supervisor-provided guidelines.
Perform other reasonably related business duties as assigned by a supervisor or appropriate administrator.
Drive a personal vehicle within and outside the district.