HS Principal's Secretary

Oklahoma City Public Schools•Oklahoma City, OK

8h•Onsite

About The Position

The Principal's Secretary provides administrative support to the Principal(s). The role handles correspondence, mail, maintenance requests, workers' compensation documentation, staff timekeeping and leave records, calendar management, substitute teacher sign-in and class coverage scheduling, classroom keys, and general clerical duties. The secretary may distribute student medications when a nurse is not present. Other duties may be assigned. Duties are normally performed in an office environment, with driving in a personal vehicle within and outside the district.

Requirements

High school diploma or GED, plus one of the following: an Associate's degree or higher; at least two years (48 credit hours) of college study; passing the OGET test; passing the Education Testing Service Parapro Assessment Test with a score of at least 455; or passing the Workkeys Assessment with a score of 4 or better on all three parts.
Relevant experience may substitute for formal education at a 2:1 ratio: two years of directly relevant experience for each year of college lacking.
Knowledge of standard office practices, procedures, equipment, and clerical techniques.
Excellent written and verbal communication skills.
Excellent computer skills, including Microsoft Office Suite.
Ability to efficiently edit memos, tests, and other instructional documents.
Ability to establish and maintain effective working relationships using good judgment, tact, and courtesy.
Ability to follow complex oral and written instructions and work independently.
Ability to serve as a team member in a collaborative department suite.
Able to sit and stand for extended periods; enter data using manual dexterity; see and read computer screens and printed material with or without vision aids; hear and understand speech at normal levels indoors, outdoors, and on the telephone; and speak audibly and clearly.
Physical agility to lift up to 25 pounds, bend, stoop, climb stairs, walk, and reach.
Able to drive a personal vehicle within and outside the district.

Nice To Haves

Working knowledge of AESOP and SAP.

Responsibilities

Prepare correspondence, brochures, forms, and material orders for the Principal as directed.
Receive and route incoming mail to the appropriate individuals.
Receive maintenance requests and relay the information to the campus Building Mechanic.
Prepare Workers' Compensation claim documentation and submit it to the Workers' Compensation department.
Serve as timekeeper for campus staff by receiving and entering time into SAP and maintaining leave request forms.
Maintain the Principal's calendar and schedule appointments.
Manage substitute teacher sign-in and arrange class coverage when no substitute has been assigned.
Issue and collect classroom keys for teaching staff each school year.
Distribute medications to students when no nurse is present at the school, as needed.
Perform clerical duties such as answering phones, greeting and screening visitors, and making copies.
Perform other duties as assigned.