MS Financial Secretary

Oklahoma City Public Schools • Oklahoma City, OK

10d • Onsite

About The Position

The Financial Secretary provides financial and clerical support to the assigned school. The position manages purchase orders, requisitions, supplies and inventory; maintains campus accounts and financial records; collects and deposits activity funds; pays vendors; and prepares and reconciles monthly financial reports. The role also processes travel paperwork for staff and students and performs general clerical duties. When no nurse is present, the Financial Secretary may distribute medications to students. Other duties may be assigned.

The position is listed as non-exempt, with 201 work days and 7.5 hours per day. Compensation is identified as “132,” with salary determined by experience.

Requirements

• High school diploma or GED, plus at least one of the following: an associate degree or higher; at least two years (48 credit hours) of study at an institution of higher education; passing the OGET; or passing the ETS Parapro Assessment with a score of 455 or better or the WorkKeys Assessment with a score of 4 or better on all three parts.
• Thorough knowledge of bookkeeping terminology and methods.
• Ability to make mathematical computations quickly and accurately and post accounts with speed and accuracy.
• Ability to maintain complex financial records and prepare records and statements.
• Ability to understand and follow oral and written instructions and prioritize workload.
• Ability to establish and maintain effective working relationships using good judgment, tact, and courtesy.
• Ability to serve as a team member in a collaborative department suite.
• Ability to sit and stand for extended periods, enter data into a computer, see and read computer screens and printed material, hear and understand speech, speak clearly, and lift up to 25 pounds; physical agility to bend, stoop, climb stairs, walk, and reach.

Nice To Haves

• Bilingual interpretation and translation skills.
• Additional coursework in bookkeeping and accounting.

Responsibilities

• Complete purchase orders and requisitions and manage inventory of supplies, including library books, for the assigned school.
• Manage campus accounts, such as Title I, Fine Arts, and Activity Fund accounts, by maintaining a register of funds and balancing bank statements.
• Collect and receipt activity-fund money and make bank deposits when funds exceed $100.
• Write checks to pay vendors for services rendered.
• Prepare and reconcile monthly financial reports for the assigned school.
• Complete travel paperwork for staff and students and submit it to the appropriate departments.
• May distribute medications to students when no nurse is present at the school.
• Perform clerical duties, including answering phones, greeting and screening visitors, and making copies.
• Perform other duties as assigned.

What This Job Offers

• Job Type: Full-time
• Education Level: High school or GED