Secretary Jobs

About The Position

Requirements

• At least 3 years of recent experience in a legal administrative assistant role within a law firm supporting litigation attorneys.
• Experience with electronic court filings.
• Familiarity with state and federal rules and procedures, as well as procedures with state and federal agencies.
• Solid understanding of technical legal terminology.
• Experienced with trial preparation and briefs.
• Strong verbal and written communication skills.
• Excellent proofreading skills.
• Ability to timely respond to deadlines, balance workload, and take initiative.
• Proficient with Office Suite, including Outlook, Word, Excel, and PowerPoint.
• Strong interpersonal skills and ability to work well in a cooperative, small office environment within a large firm.
• Ability to communicate with attorneys and support staff on every level.
• Punctual with excellent attendance.
• High School diploma or equivalent required.

Nice To Haves

• Experience with labor and employment law is a plus.
• Experience with law firm software including billing, expense, and document management is a plus.
• 4-year college degree preferred.

Responsibilities

• Drafting/revision of correspondence, pleadings, and documents.
• E-filing legal documents.
• Conducting legal research.
• Editing and formatting documents, including advanced functions like Table of Contents (TOC) and Table of Authorities (TOA).
• Proofreading documents with excellent attention to detail.
• Maintaining attorney calendars.
• Managing attorney expenses.
• Submitting invoices.
• Making travel arrangements.
• Engaging in the work of the attorney by demonstrating knowledge and status of current cases and projects.
• Providing support for four or more attorneys in employment law matters and backup support as needed.
• Interacting with internal departments, outside agencies, vendors, and clients.
• Handling a wide variety of complex and confidential time-sensitive material.
• Working with teams to complete conflict checks and open new client engagements.
• Assisting with billing review, inquiries, and collections.
• Maintaining docketing for litigation attorneys.
• Maintaining calendars, CLE, reports, and time records.
• Booking and organizing travel arrangements as needed.
• Assisting with expense reimbursement.
• Various office and client filing.
• Performing other office administrative functions as needed.