Secretary

Regional Center of the East Bay • Concord, CA

11d

About The Position

The Secretary-Scanning Clerk produces digital copies of documents for retention, prepares records for scanning, records technical, item, and structural metadata, and organizes scanned documents across local, network, and storage devices. The role also provides general administrative support, including typing correspondence, filing electronic and paper documents, data entry, phone coverage, and ordering supplies. The employee uses and troubleshoots office equipment and maintains confidentiality in accordance with HIPAA regulations. Other related duties may be assigned as needed.

Requirements

• High school graduate or GED equivalent.
• One year of office experience.
• Type 40 words per minute.
• Accuracy and attention to detail.
• Meet productivity and accuracy standards.
• Willingness to acquire new skills.
• Ability to bend down to pull charts from filing cabinets.
• Ability to lift 40 pounds.
• Ability to work effectively with supervision and as part of a team.
• Ability to operate a computer and scanner.
• Ability to understand and follow oral and written directions.
• Demonstrate cultural awareness and sensitivity, and the ability to work effectively with culturally diverse populations.

Nice To Haves

• Experience troubleshooting office equipment, including a copier, fax machine, postal machine, and scanner.
• Working knowledge of Microsoft Office Suite, particularly Word, Excel, and PowerPoint.

Responsibilities

• Produce digital copies of documents for retention purposes.
• Prepare records for scanning.
• Record technical, item, and structural metadata.
• Organize scanned documents on local, network, and storage devices.
• Type letters.
• File electronic and paper documents.
• Perform data entry.
• Provide phone coverage.
• Order supplies.
• Use and troubleshoot office equipment, including a copier, fax machine, postal machine, and scanner.
• Maintain confidentiality and adhere to HIPAA regulations.
• Provide administrative support to Case Managers as required.
• Perform other related duties as needed.

Benefits

• Three weeks of paid vacation and 12 sick days.
• 14 paid holidays and three floating holidays.
• Multiple medical care options, including Kaiser coverage at 100% employer-paid for the employee.
• Dental and vision plans.
• CalPERS retirement pension.
• Student loan forgiveness eligibility through the Public Service Loan Forgiveness program.
• Flexible schedule, if applicable.
• Work-at-home schedules, if applicable.
• Employee Assistance Program, including mental health care.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED