Full-Time Office Secretary - Holy Guardian Angles - Brookfield - Vic. V

Archdiocese of Chicago•Brookfield, IL

11d•$20 - $23

About The Position

Holy Guardian Angels Parish in Brookfield is seeking a full-time Office Secretary to provide welcoming and professional administrative support to parishioners, visitors, callers, clergy, and staff. The role supports front office operations, maintains parish records and sacramental documentation, handles payments and Mass intentions, and coordinates calendars and scheduling. It also assists with parish communications, events, meetings, seasonal tasks, special mailings, and office supply inventory while maintaining confidentiality and professionalism.

Requirements

Strong organizational and communication skills.
Friendly, service-oriented approach aligned with parish hospitality.
Ability to manage multiple tasks and priorities.
Proficiency in Microsoft Office and basic office technology.
Understanding of Catholic parish life and respect for Catholic teachings.

Nice To Haves

Prior administrative or parish office experience.

Responsibilities

Welcome parishioners, visitors, and callers in a warm and professional manner.
Perform front office operations, including answering phones and email and responding to general inquiries.
Maintain parish records, sacramental documentation, and databases.
Receive payments and coordinate Mass intentions, calendars, and scheduling.
Support clergy and staff with administrative needs.
Maintain confidentiality and professionalism in parish matters.
Assist with liturgical and seasonal administrative tasks.
Prepare special mailings and other projects.
Prepare and manage the parish calendar for parish activities.
Order and maintain office supply inventory, including forms, paper, and sacramental certificates.
Assist with communications, including weekend announcements.
Assist with planning and executing parish events and meetings, including assigning and overseeing volunteers as appropriate.