Secretary (Office Automation)

U.S. Pacific Fleet • Bremerton, WA

6d

About The Position

You will serve as a Secretary (Office Automation) in the Nuclear Engineering & Planning Department of PSNS and IMF. Vacancies may be filled at GS-06 ($51,037–$66,348) or GS-07 ($56,715–$73,731). The position provides clerical and administrative support to the office, including responding to routine information requests, preparing reports, coordinating meetings and travel, managing calendars, and reviewing documents. The role requires office automation skills and typing at 40 words per minute. Work may involve an uncommon tour, including nights, weekends, and holidays, and may require overtime or night differential. The position may require travel within and outside the continental United States, including to remote or isolated sites. The work environment can include high noise levels and potentially harmful physical or chemical agents; personal protective equipment and participation in medical surveillance programs are required.

Requirements

• U.S. citizenship and suitability for federal employment.
• Participation in the direct deposit pay program and successful completion of the E-Verify employment verification check for new Department of the Navy employees.
• Meet applicable time-in-grade requirements for GS positions by the announcement closing date.
• Males born after December 31, 1959, must be registered for Selective Service.
• Obtain and maintain the required interim and/or final security clearance before entering duty.
• Ability to lift and/or carry items weighing up to 45 pounds.
• Ability to travel on military and commercial aircraft for extended periods; travel may include CONUS and OCONUS destinations and remote or isolated sites.
• Qualified typist at 40 words per minute.
• GS-07: At least one year of specialized experience at or equivalent to GS-06, providing clerical and administrative support such as preparing and disseminating correspondence or memoranda, controlling electronic calendars, screening visitors and phone calls, arranging travel, and maintaining filing systems using office automation.
• GS-06: At least one year of specialized experience at or equivalent to GS-05, providing clerical assistance such as scheduling appointments and reservations, answering phone calls, and filing records or reports using office automation.
• Alternatively, one full academic year of directly job-related graduate education may substitute for the required experience, or qualifying education and experience may be combined; a transcript must be submitted when qualifying based on education.
• Wear personal protective equipment continuously for the duration of the work shift and participate in medical surveillance programs.
• Work an uncommon tour, potentially including nights, weekends, and holidays; overtime, night differential pay, and/or unusual duty hours may be required.

Responsibilities

• Respond to routine, non-technical requests for readily available information, such as status reports and suspense dates.
• Compile and issue daily, weekly, monthly, quarterly, and one-of-a-kind reports.
• Obtain background information and present it to supervisors before scheduled calls, visits, or meetings.
• Receive and screen visitors and phone calls, directing them to appropriate staff or offices.
• Arrange conferences, reserve meeting space and teleconference bridge lines, and notify participants of meeting details and subject matter.
• Maintain and control supervisors’ calendars and advise them about appointments and conferences.
• Arrange travel, schedule visits and reservations, prepare and review travel orders in the Defense Travel System, and assist with travel claims or vouchers.
• Prepare and submit personnel action requests on behalf of the office.
• Review correspondence and other action documents for completeness, format, compliance with office policy, and grammatical correctness before submission for signature.
• Flag material of interest in publications, reports, correspondence, and other items routed to the office.

Benefits

• Federal employees and their families have access to a comprehensive benefits package; specific benefits eligibility depends on position type, and applicants should contact the hiring agency for details.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed