Secretary (Office Automation)

Defense Commissary Agency•Malmstrom AFB, MT

3d•Onsite

About The Position

The Secretary performs secretarial, administrative, general clerical, and office-automation typing duties in support of commissary operations. Specific assignments vary by store and management requirements. The role may also include personnel and payroll liaison assignments and supply-related duties. The incumbent maintains records and filing systems, prepares reports and administrative materials, coordinates information across departments, supports personnel actions through the servicing human resources office, and manages supplies and equipment.

Requirements

Be a U.S. citizen or national.
Meet the minimum age requirement; generally 18 years old, with possible exceptions under certain circumstances.
Males born after December 31, 1959, must be registered with or exempt from Selective Service.
Meet OPM qualifications for series 0318 and additional requirements by the announcement closing date.
Possess one year of specialized experience equivalent to the GS-05 level or equivalent, with experience directly related to the position. Creditable experience includes personnel and payroll actions, troubleshooting personnel or payroll issues, preparing detailed reports and correspondence using automated systems, and managing supply or property accountability programs.
Meet applicable time-in-grade requirements; for GS-6, have 52 weeks of Federal service at or equivalent to GS-5, if applicable.
Current federal civilian employees must have completed at least 90 days of federal civilian service since selection for a nontemporary appointment through a competitive examination register or direct hire authority, if applicable.
Meet the physical requirements identified in the Qualifications section.
Be able to obtain and maintain clearance eligibility based on the appropriate background investigation.
Meet identity and employment eligibility verification requirements, as applicable; selected applicants may be subject to suitability or fitness determinations and fingerprinting.
Meet any probationary or trial-period requirements, if applicable.
Use direct deposit for pay.
Provide a resume that thoroughly describes relevant skills and experience and states whether the work schedule is part-time with hours listed, full-time, or 40 hours per week.
Respond to assessment questions concerning competencies including accountability, attention to detail, customer service, decision making, flexibility, integrity/honesty, interpersonal skills, learning, reading comprehension, reasoning, self-management, stress tolerance, and teamwork.
Education may not be used to qualify for this position.
Work an irregular schedule that includes nights, weekends, and holidays; occasional overtime may be required.

Responsibilities

Maintain organized filing systems and keep commissary records updated and accessible.
Coordinate with departments to collect information for reports and routine management updates.
Produce documents, reports, and administrative materials using standard office software and automation tools.
Serve as the commissary’s main point of contact for personnel matters and ensure paperwork and actions are processed correctly through the servicing human resources office.
Track, procure, distribute, and dispose of supplies and equipment needed for commissary operations.
Process and coordinate personnel and payroll actions, including reviewing new-hire paperwork and resolving discrepancies with HR or payroll representatives.
Investigate and troubleshoot personnel, timekeeping, or payroll issues by reviewing system inputs, documentation, and procedures.
Prepare and assemble reports and correspondence using automated systems, including databases, spreadsheets, and graphic design tools.
Manage supply or property accountability records, coordinate equipment maintenance, and ensure compliance with supply regulations.