Secretary (Office Automation)

United States Space Force • Schriever AFB, CO

5d

About The Position

The Secretary serves as the principal office assistant, performing administrative and clerical duties in support of the organization, including office automation and word processing. The position prepares and reviews correspondence, reports, and other documents; screens and routes incoming mail; handles telephone calls and visitors; maintains the supervisor’s calendar; coordinates meetings and appointments; and maintains office procedures and records. The position is an acquisition demonstration project role classified as NK-02, equivalent to GS-05 to GS-07.

Requirements

• U.S. citizenship is required.
• Males must be registered for Selective Service, as applicable.
• Ability to type at least 40 words per minute.
• At least one year of specialized experience at the next lower broadband NK-01, equivalent to GS-04 or equivalent in federal service, including secretarial and clerical procedures and use of word-processing automation software; or four years of education above high school in an accredited business, secretarial, or technical school, junior college, college, or university; or a qualifying combination of education and experience.
• Knowledge of office rules, procedures, operations, and functions relevant to secretarial and clerical assignments, including screening calls and visitors, maintaining calendars and records, preparing and editing documents, assembling report information, and preparing travel arrangements.
• Knowledge of grammar, spelling, punctuation, capitalization, and document formatting.
• Knowledge of word-processing automation software used to produce letters, reports, memoranda, and form letters.
• Typing skill and effective oral and written communication ability.
• Applicants qualifying based on education, alone or in combination with experience, must submit transcripts; foreign education must be shown to be equivalent to U.S. education.
• Must be able to meet the applicable one-year probationary period or two-year trial period; continued employment requires written certification that it advances the public interest.
• Must have direct deposit for federal employment.
• May be required to work overtime on an unscheduled or emergency basis.

Responsibilities

• Prepare recurring and nonrecurring correspondence, reports, and other documents, and review and finalize documents drafted by others.
• Compose and sign nontechnical correspondence in the supervisor’s name or in the Secretary’s own name.
• Review and process incoming and outgoing correspondence, materials, publications, regulations, and directives.
• Screen incoming mail and determine whether to bring it to the supervisor’s attention, refer it to staff, reroute it, or handle it personally.
• Receive telephone calls and greet visitors; determine their needs and refer them to appropriate staff or offices.
• Answer substantive, nontechnical information requests using records, files, or personal knowledge of the organization.
• Maintain the supervisor’s calendar and coordinate meeting arrangements, appointments, and conferences.
• Schedule meetings and appointments in accordance with the supervisor’s policies and priorities, coordinating with the supervisor as necessary.
• Perform other administrative and clerical work in support of the office or organization.
• Establish, update, and maintain office procedures and records needed for efficient office operations.

Benefits

• Federal employees and their families have access to a comprehensive benefits package; specific benefit eligibility depends on position type and should be confirmed with the hiring agency.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED