Secretary (Office Automation)

Department of War Education Activity•Aguadilla, PR

1d•Onsite

About The Position

This position is located at Ramey Unit School, Puerto Rico. Ramey Unit School occupies 20 lush, tropical acres located in the northwest corner of Puerto Rico near the town of Aguadilla. Federal employees in Aguadilla, Puerto Rico may be entitled to receive a 2.49% Cost of Living Allowance (COLA) in addition to the base salary. (% is subject to change)

Requirements

Male applicants born after December 31, 1959, must complete a Pre-Employment Certification Statement for Selective Service Requirement.
Proof of U.S. Citizenship required.
Direct deposit of pay is required.
One year trial or probationary period may be required.
Appointment subject to a suitability/fitness determination, as determined by a background investigation.
This position requires a Tier 1 (T1) investigation with Childcare Checks since its duties require interaction with children and youth under the age of eighteen (18) years of age.
U.S. Citizens
Must meet education and/or experience requirements.
Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student; social).
You will receive credit for all qualifying experience, including volunteer experience.
Your resume must clearly describe your relevant experience; if qualifying based on education, your transcripts will be required as part of your application.
GS-05: One year of specialized experience which includes: utilizing office automation software to receive or compose routine correspondence; scheduling appointments; and providing customer service to staff and/or visitors.
GS-06: One year of specialized experience which includes: managing office calendars; reviewing correspondence to ensure accuracy; and maintaining office records in areas such as time and attendance, payroll, and/or leave records.
This position requires a qualified typist. A qualified typist can type 40 words per minute based on a 5-minute sample with three or fewer errors.
FOREIGN EDUCATION: If you are using education completed in foreign colleges or universities to meet the qualification requirements, you must show the education credentials have been evaluated by a private organization that specializes in interpretation of foreign education programs and such education has been deemed equivalent to that gained in an U.S. accredited education program; or full credit has been given for the courses at a U.S. accredited college or university.
Candidates should be committed to improving the efficiency of the Federal government, passionate about the ideals of our American republic, and committed to upholding the rule of law and the United States Constitution.

Nice To Haves

Management may select at any of the grade levels announced.
This recruitment provides promotion opportunity to the target grade of the position without further competition when selectee is eligible and recommended by management.
If not selected at the full performance level, duties will be performed in a developmental capacity under close supervision.
If you have retired from federal service and you are interested in employment as a reemployed annuitant, see the information in the Reemployed Annuitant information sheet.
You may claim Military Spouse preference.
Military Spouse Preference (MSP) applicants will receive preference consideration and will be placed (if selected) at the highest grade for which they have applied and are determined best qualified, up to and including the full performance level.
You may claim Priority Placement Program (PPP) preference.
DoW Priority Placement Program (PPP) Applicants will receive preference consideration at the full-performance grade level only.
Reasonable Accommodation (RA) Requests : If you believe you have a disability (i.e., physical or mental), covered by the Rehabilitation Act of 1973 as amended that would interfere with completing the USA Hire Competency Based Assessments, you will be granted the opportunity to request a RA in your online application.
Requests for RA for the USA Hire Competency Based Assessments and appropriate supporting documentation for RA must be received prior to starting the USA Hire Competency Based Assessments.
Decisions on requests for RA are made on a case-by-case basis.
If you meet the minimum qualifications of the position, after notification of the adjudication of your request, you will receive an email invitation to complete the USA Hire Competency Based Assessments, based on your adjudication decision.
You must complete all assessments within 48 hours of receiving the URL to access the USA Hire Competency Based Assessments if you received the link after the close of the announcement.
To determine if you need a RA, please review the Procedures for Requesting a Reasonable Accommodation for Online Assessments here: https://help.usastaffing.gov/Apply/index.php?title=Reasonable_Accommodations_for_USA_Hire

Responsibilities

Review outgoing correspondence for accuracy.
Prepare a variety of memorandums, documents, and forms.
Compile information for reports.
Maintain an office calendar and suspense files.
Receive calls, greets visitors, and direct inquiries.
Provide information and guidance on school procedures, reports, and requirements.
Maintain personnel time and attendance records to adhere to Department of War Education Activity (DoWEA) policies.
Coordinate and arrange substitute teachers.