Secretary (Office Automation)

Air Force Global Strike Command • Barksdale AFB, LA

1d

About The Position

The Secretary (Office Automation) serves as Secretary/Executive Assistant for the Air Force Global Strike Command (AFGSC) Financial Management Directorate. The position performs secretarial, administrative, office automation, and executive assistant duties in support of AFGSC/FM personnel.

The incumbent plans, organizes, and directs administrative services; provides advice and guidance to Financial Management staff on administrative processes and requirements; and coordinates official Directorate taskers. In coordination with the Executive Officer, the Secretary tracks suspenses, ensures timely completion in the required format, and alerts Directorate leadership when corrective action may be needed.

The position also provides administrative support, including maintaining calendars and coordinating and scheduling meetings for the Director and Executive Director, and performs liaison activities for assigned programs. The incumbent must safeguard sensitive or classified information, type at least 40 words per minute, and be able to obtain and maintain a Secret clearance. Overtime on an unscheduled or emergency basis and travel by military or commercial aircraft for temporary duty may be required.

Requirements

• U.S. citizenship.
• Males must be registered for Selective Service, if applicable.
• At least one year of specialized experience at the next lower broadband NK-01, equivalent to GS-04 or equivalent federal service, involving secretarial or clerical work such as preparing correspondence and reports, processing correspondence, receiving calls and visitors, maintaining calendars and scheduling meetings, and using office automation software; OR four years of education above high school in an accredited business, secretarial, or technical school, junior college, college, or university; OR a qualifying combination of education and experience.
• Submit transcripts when qualifying based on education alone or in combination with experience.
• Knowledge of rules, procedures, or operations used in secretarial and clerical assignments.
• Knowledge of office functions and supervisor and staff commitments to support correspondence, telephone and visitor screening, calendar maintenance, and other administrative work.
• Knowledge of grammar, spelling, punctuation, capitalization, and formatting for preparing and editing correspondence and reports.
• Knowledge of office automation software, tools, and techniques for producing documents such as letters, reports, spreadsheets, databases, and graphs.
• Typing skill and ability to locate, assemble, and compose information for reports, inquiries, and nontechnical correspondence.
• Ability to communicate effectively orally and in writing, plan and organize work, and meet deadlines.
• Ability to obtain and maintain a Secret clearance.
• Ability to type a minimum of 40 words per minute.
• Must safeguard sensitive and/or classified information in accordance with regulations.
• All federal employees are required to have direct deposit.
• May be required to work overtime on an unscheduled or emergency basis and travel by military or commercial aircraft for temporary duty assignments.

Responsibilities

• Plan, organize, and direct administrative services.
• Advise and guide Financial Management staff on effective administrative processes, requirements, and instructions.
• Coordinate all official taskers for the AFGSC/FM Directorate, regardless of tasking method.
• Coordinate with the Executive Officer to track Directorate suspenses and ensure they are met on time and in the required format; inform the Director, Executive Director, or Division Chiefs when corrective action is needed.
• Perform administrative support functions, including maintaining calendars and coordinating and scheduling meetings for the Director and Executive Director.
• Perform liaison activities for assigned programs.
• Safeguard sensitive and/or classified information in accordance with regulations.
• Type at least 40 words per minute.

Benefits

• Federal employees and their families have access to a comprehensive benefits package; specific benefits depend on position type and should be confirmed with the hiring agency.
• If authorized, permanent change of station expenses may be paid in accordance with the Joint Travel Regulations and Air Force regulations.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED