Secretary (Office Automation)

National Air and Space Intelligence Center • Wright-Patterson AFB, OH

1d • Onsite

About The Position

The primary purpose of this position is to serve as the principal office assistant performing various administrative and clerical duties in support of an organization normally found in a major command headquarters. This position utilizes multiple office automation software with varied functions to produce a wide range of documents that often require complex formats, such as graphics or tables within text, editing and reformatting electronic drafts, and updating or revising existing databases or spreadsheets.

Requirements

• U.S. Citizenship Required
• All new DCIPS employees are required to complete a two-year DCIPS trial period.
• Must be able to obtain and maintain a Top-Secret security clearance.
• A non-disclosure agreement must be signed.
• This posn is subject to provisions of the DoD Priority Placement Program
• Must be registered for Selective Service
• All federal employees are required to have direct deposit
• The incumbent must have the ability to type a minimum of 40 WPM.
• Knowledge of extensive rules, procedures, or operations applied to secretarial and clerical assignments to perform the procedural and administrative work of the office, such as preparing and editing documents, maintaining files/records, making and preparing travel arrangements, locating, assembling and composing information for various reports, inquiries, and nontechnical correspondence.
• Knowledge of office functions and commitments of supervisor and staff to prepare and review correspondence, to screen telephone calls and visitors, to maintain supervisor's calendar, and to perform other substantive or administrative work of the organization.
• Knowledge of correct grammar, spelling, punctuation, capitalization, and format to accurately prepare and edit written correspondence and reports.
• Knowledge of various office automation software programs, tools, and techniques to support office operations and produce a variety of documents such as letters, reports, spreadsheets, databases, and graphs.
• Skill in typing; a qualified typist is required.
• Ability to communicate effectively, both orally and in writing.
• Employee must pass initial and periodic short notice drug testing.

Nice To Haves

• Work may occasionally require travel away from the normal duty station on military or commercial aircraft/vehicle to conferences, meetings, or functions away from the duty office/location. Travel may include overnight stays.
• If authorized, PCS will be paid IAW JTR and AF Regulations.
• If receiving an authorized PCS, you may be subject to completing/signing a CONUS agreement.

Responsibilities

• Prepares a wide variety of recurring and nonrecurring correspondence, reports, and other documents from information obtained from the staff, files, and other sources.
• Reviews and processes incoming and outgoing correspondence, materials, publications, regulations, and directives.
• Receives telephone calls, greets visitors, and ascertains the nature of the calls or visits.
• Independently notes and follows-up on commitments made at meetings and conferences by staff members, and maintains supervisor's calendar, coordinates meeting arrangements, and/or schedules meetings and/or conferences.
• Performs other clerical and administrative work in support of the office/organization.
• Uses multiple office automation software with varied functions to produce a wide range of documents that often require complex formats, such as graphics or tables within text, editing and reformatting electronic drafts, and updating or revising existing databases or spreadsheets.

Benefits

• A career with the U.S. government provides employees with a comprehensive benefits package.
• As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding.
• Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent.
• Disabled veteran leave is available to a Federal employee hired on/after 5 Nov 2016, who is a veteran with a service-connected disability rating of 30% or more.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree