Secretary (Office Automation)

United States Space Force • Buckley AFB, CO

4d

About The Position

The Secretary (Office Automation) provides administrative support to the Security Forces Squadron as the principal office assistant. The position involves performing a range of clerical and administrative duties where guidelines may not be specific or directly applicable to assignments. The secretary uses multiple office automation programs and software, including databases and spreadsheets, to support administrative and clerical work; reviews and routes correspondence and other materials; advises staff on administrative procedures; prepares and edits complex documents; and coordinates the supervisor’s calendar, meetings, and conferences. The position is an acquisition demonstration project position at the NK-2 level, equivalent to GS-05 to GS-07.

Requirements

• U.S. citizenship is required.
• Males must be registered for Selective Service, if applicable.
• Must be able to type 40 words per minute.
• Must meet the OPM qualification standard for Clerical and Administrative Support Positions.
• Must have at least one year of specialized experience at the next lower broadband NK-1, equivalent to GS-4 or equivalent Federal service, involving relevant clerical and administrative support; alternatively, four years of education above high school in an accredited business, secretarial, or technical school, junior college, college, or university; or a qualifying combination of education and experience.
• Specialized experience may include composing nontechnical correspondence; screening publications, regulations, and directives for the Commander; maintaining office procedures and records; and developing or improving office automation methods and procedures.
• Must demonstrate knowledge of secretarial and clerical rules, procedures, and operations; office functions and supervisor and staff commitments; grammar, spelling, punctuation, capitalization, and document format; and office automation software and tools.
• Must be able to communicate effectively orally and in writing.
• Transcripts must be submitted when qualifying based on education or a combination of education and experience.
• May be required to obtain and maintain a security clearance and handle and safeguard sensitive and/or classified information.

Responsibilities

• Provide clerical and administrative support to the Security Forces Squadron as the principal office assistant.
• Use office automation programs and software, including databases, spreadsheets, and graphics, to support administrative and clerical work.
• Review and process incoming and outgoing correspondence, materials, publications, regulations, and directives; determine what should be brought to leadership, referred to staff, routed to other offices, or handled personally.
• Advise and guide staff in subordinate organizations on administrative, clerical, and procedural requirements and instructions.
• Create documents with complex formats, including graphics or tables; edit and reformat electronic drafts; and update or revise databases and spreadsheets.
• Maintain the supervisor’s calendar, coordinate meeting arrangements, and schedule meetings and conferences in accordance with the supervisor’s policies and priorities.
• Perform other duties as assigned.

Benefits

• Federal employees and their families have access to a comprehensive benefits package; specific benefits depend on position type and should be confirmed with the hiring agency.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED