Secretary (Office Automation)

Air Force Global Strike Command • Barksdale AFB, LA

3d

About The Position

Serves as the principal office assistant, performing administrative and clerical duties in support of an organization typically found in a major command headquarters. Provides office automation support using multiple programs and software, including databases, spreadsheets, and graphics. Prepares correspondence, reports, and other documents; processes incoming and outgoing materials; handles calls and visitors; maintains calendars and meeting arrangements; tracks staff commitments; and maintains office procedures, records, and files. Uses varied office automation software and develops approaches and procedures to complete assignments and resolve problems. The position is an acquisition demonstration project position, NK-02, equivalent to GS-05 to GS-07. It requires the ability to type at least 40 words per minute and to obtain and maintain a Secret security clearance. Travel by military or commercial aircraft may be required, with temporary duty assignments estimated at approximately 30 days per year. Overtime may be required on an unscheduled or emergency basis.

Requirements

• U.S. citizenship is required.
• Males must be registered for Selective Service, if applicable.
• At least one year of specialized experience at the next lower broadband NK-01, equivalent to GS-04 or equivalent in Federal service, involving secretarial and clerical procedures such as preparing and editing documents, assembling information for reports, maintaining files or records, and making travel arrangements; OR four years of education above high school at an accredited business, secretarial, or technical school, junior college, college, or university; OR a qualifying combination of education and experience.
• Ability to type at least 40 words per minute; a qualified typist is required.
• Ability to obtain and maintain a Secret security clearance; the position is designated noncritical sensitive.
• Knowledge of extensive rules, procedures, and operations used in secretarial and clerical assignments.
• Knowledge of office functions and supervisor and staff commitments, including correspondence review, screening calls and visitors, and calendar maintenance.
• Knowledge of grammar, spelling, punctuation, capitalization, and format for preparing and editing correspondence and reports.
• Knowledge of office automation software, tools, and techniques for producing documents such as letters, reports, spreadsheets, databases, and graphs.
• Skill in typing.
• Ability to locate, assemble, and compose information for reports, inquiries, and nontechnical correspondence.
• Ability to communicate effectively orally and in writing.
• Ability to plan and organize work and meet deadlines.
• Ability to handle and safeguard sensitive and/or classified information.
• Must submit transcripts when qualifying on the basis of education, alone or in combination with experience.
• Must have direct deposit as a federal employee.
• May be required to travel by military or commercial aircraft for temporary duty assignments and to work overtime on an unscheduled or emergency basis.

Responsibilities

• Prepare recurring and nonrecurring correspondence, reports, and other documents using information from staff, files, and other sources.
• Prepare and finalize recurring reports, determining and modifying their format, content, and frequency requirements.
• Independently compose nontechnical correspondence, including requests for information and letters of acknowledgment, commendation, or notification.
• Review and process incoming and outgoing correspondence, materials, publications, regulations, and directives; determine appropriate action and establish suspense dates.
• Receive telephone calls and visitors, determine the nature of their inquiries, route calls and visitors as appropriate, take messages, schedule appointments, and provide authorized administrative or operational information.
• Track and follow up on staff commitments made at meetings and conferences; maintain the supervisor's calendar and coordinate or schedule meetings and conferences.
• Perform clerical and administrative work in support of the office or organization.
• Develop, establish, update, and maintain office procedures, records, and files.
• Use office automation software to produce a wide range of documents, including those requiring complex formats.
• Plan and perform office automation duties using appropriate methods, and develop procedures and resolve problems in existing methods or procedures.
• Safeguard sensitive and/or classified information in accordance with regulations.

Benefits

• Federal employees and their families have access to a comprehensive benefits package; specific benefits depend on position type and should be confirmed with the hiring agency.
• Leave accrual may be authorized upon request.
• Disabled veteran leave is available to eligible federal employees hired on or after November 5, 2016, with a service-connected disability rating of 30% or more.
• PCS may be paid if authorized, in accordance with the Joint Travel Regulations and Air Force regulations.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED