Secretary (Office Automation)

Department of the Air Force Headquarters • Robins AFB, GA

1d

About The Position

The Secretary (Office Automation), GS-0318-07, serves as the principal office assistant, performing administrative and clerical duties in support of an organization normally found in a major command headquarters. The role prepares recurring and nonrecurring correspondence, reports, and other documents using information from staff, files, and other sources, and reviews and processes incoming and outgoing correspondence, materials, publications, regulations, and directives.

The Secretary receives telephone calls, greets visitors, and determines the nature of their calls or visits. The position independently tracks and follows up on commitments made by staff at meetings and conferences, maintains the supervisor’s calendar, and coordinates or schedules meetings and conferences. It also performs other clerical and administrative work in support of the office or organization.

The role uses multiple office automation software programs to produce a variety of documents, including complex formats with graphics or tables, edit and reformat electronic drafts, and update or revise databases and spreadsheets.

Requirements

• At least one year (52 weeks) of specialized experience at the GS-06 level or equivalent, involving administrative and clerical work and knowledge of organizational policies and procedures.
• Meet applicable federal time-in-grade requirements if applying through merit promotion; one year at the GS-06 level is required for GS-07.
• Qualified typist proficiency of 40 words per minute; applicants must provide an authorized proficiency certificate or self-certify in the assessment tool.
• Knowledge of rules, procedures, and operations relevant to secretarial and clerical assignments, including document preparation and editing, records maintenance, travel arrangements, and assembling information for reports and correspondence.
• Knowledge of office functions and supervisor and staff commitments to support correspondence, call and visitor screening, calendar maintenance, and other administrative work.
• Knowledge of grammar, spelling, punctuation, capitalization, and formatting for preparing and editing correspondence and reports.
• Knowledge of office automation software, tools, and techniques for producing letters, reports, spreadsheets, databases, and graphs.
• Ability to communicate effectively orally and in writing.
• U.S. citizenship is required.
• Males must be registered for Selective Service.
• Ability to obtain and/or maintain the appropriate security clearance if required for the position.
• Employee must maintain current certifications.
• Willingness to undergo drug testing if required.
• Ability to travel if required.
• Applicants using education to qualify must provide the required transcripts and, for foreign education, evidence of equivalency to U.S. education.

Responsibilities

• Prepare recurring and nonrecurring correspondence, reports, and other documents using information from staff, files, and other sources.
• Review and process incoming and outgoing correspondence, materials, publications, regulations, and directives.
• Receive telephone calls, greet visitors, and ascertain the nature of calls or visits.
• Track and follow up on commitments made by staff at meetings and conferences.
• Maintain the supervisor’s calendar and coordinate or schedule meetings and conferences.
• Perform other clerical and administrative work in support of the office or organization.
• Use office automation software to produce complex documents, edit and reformat electronic drafts, and update or revise databases and spreadsheets.

Benefits

• Federal employees and their families have access to a comprehensive benefits package; specific eligibility depends on position type.
• Relocation costs or other incentives may be available and considered by the organization.
• If authorized, PCS may be paid in accordance with JTR and Air Force regulations.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed