Secretary (Office Automation)

Air Education and Training Command • Gunter AFB, AL

2d

About The Position

The Secretary (Office Automation) serves as the principal office assistant, performing administrative and clerical duties in support of Center-level executive secretarial functions. The position also performs office automation duties, including word processing, to support administrative and clerical work. The position is open to current permanent Air Force employees worldwide and requires the ability to type at least 40 words per minute and to have or obtain a Secret security clearance.

The role prepares and processes correspondence, reports, and other documents; manages incoming communications and visitors; coordinates meetings and appointments; tracks staff commitments; and maintains office procedures and records. Applicants must meet the applicable specialized-experience and federal time-in-grade requirements. The job has no education qualification requirement.

Requirements

• U.S. citizenship is required.
• Must be registered for Selective Service if male, as applicable.
• Must be able to type at least 40 words per minute.
• Must have or be able to obtain a Secret security clearance.
• At least one year of specialized experience at the GS-06 level or equivalent is required.
• Merit promotion applicants must meet the applicable time-in-grade requirement: one year at GS-06 for GS-07 consideration, if applicable.
• Knowledge of rules, procedures, and operations relevant to secretarial and clerical assignments, including document preparation and editing, records management, travel arrangements, and assembling information for reports and correspondence.
• Knowledge of office functions and the commitments of the supervisor and staff to support correspondence review, call and visitor screening, calendar maintenance, and administrative work.
• Knowledge of grammar, spelling, punctuation, capitalization, and formatting for preparing and editing correspondence and reports.
• Knowledge of word-processing automation software functions used to produce documents such as letters, reports, memos, and form letters.
• Typing skill; a qualified typist is required.
• Ability to communicate effectively orally and in writing.
• Applicants must clearly identify duties and responsibilities and total hours per week for part-time or unpaid experience to receive appropriate credit.

Responsibilities

• Prepare recurring and nonrecurring correspondence, reports, and other documents using information from staff, files, and other sources.
• Prepare and finalize recurring reports, determining and modifying their format, content, and frequency requirements.
• Review and process incoming and outgoing correspondence, materials, publications, regulations, and directives.
• Screen incoming mail and determine whether to bring it to the supervisor’s attention, refer it to staff, reroute it, or handle it personally.
• Receive telephone calls, greet visitors, determine the nature of their inquiries, and take appropriate action based on knowledge of the organization and its programs and operations.
• Track and follow up independently on staff commitments made at meetings and conferences.
• Maintain the supervisor’s calendar and coordinate, schedule, and arrange meetings and conferences.
• Schedule appointments and meetings without prior approval based on knowledge of workload and current issues, coordinating with the supervisor as necessary.
• Perform other clerical and administrative work in support of the office or organization.
• Develop, establish, update, and maintain office procedures and records or files to support effective and efficient office operations.

Benefits

• The announcement states that federal employees and their families have access to a comprehensive federal employee benefits package; specific benefits depend on position type and eligibility.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed