Relief/Overflow Legal Secretary

Kean Miller LLP•Houston, TX

11d•Onsite

About The Position

Kean Miller is seeking an experienced Relief/Overflow Legal Secretary for its Houston office. This is a 100% in-office position. The ideal candidate has a strong working knowledge of state and federal court rules and filing procedures; excellent communication and interpersonal skills; and experience drafting and finalizing pleadings, briefs, and discovery. The candidate should respond promptly to emails, take initiative, prioritize tasks effectively, and demonstrate excellent time-management skills. The role provides legal and administrative support to attorneys and includes overflow or relief receptionist coverage.

Requirements

Well versed in e-filing protocols and procedures for both state and federal courts.
Experience with a document management system.
Keen attention to detail and strong organizational skills.
High proficiency in the MS Office Suite.
Ability to multitask and successfully manage a variety of daily demands.
Strong working knowledge of state and federal court rules and filing procedures.
Experience drafting and finalizing pleadings, briefs, and discovery.
Excellent communication and interpersonal skills, prompt email responsiveness, initiative, effective prioritization, and excellent time-management skills.

Responsibilities

Draft, format, and proofread legal documents, including pleadings, motions, and contracts, with a high degree of accuracy.
E-file documents in state and federal courts.
Assist with preparation of trial materials.
Perform general administrative duties, including transcribing dictation, copying, and filing.
Maintain strict confidentiality of client and case information.
Schedule depositions with attorneys, clients, witnesses, and court reporters.
Schedule conference calls and on-site and off-site meetings.
Arrange and coordinate travel.
Manage Outlook calendars for appointments, conferences, and meetings.
Open new matters, run conflict checks for partner review, and prepare engagement letters.
Manage and organize documents and emails within the document management system.
Input attorneys’ time into billing software (Aderant).
Prepare cover letters for attorney bills.
Submit attorneys’ expense reports.
Manage third-party vendor bills, process check requests, and follow up with accounting.
Provide overflow or relief coverage for the receptionist.