N99417 Administrative Secretary - Social Work

Northeastern State University•Broken Arrow, OK

10d

About The Position

This position provides administrative and clerical support to the School of Social Work and the Broken Arrow Liberal Arts Building. The role supports department operations through secretarial, personnel, travel, purchasing, records, and general office duties. Frequent interruptions are part of the work, and success in the position contributes to the efficiency and effectiveness of departmental operations.

Requirements

Must be capable of maintaining regular attendance.
Knowledge and competency commonly associated with specialized training in the field, in addition to basic skills typically associated with a high school education.
Sufficient experience to understand the basic principles relevant to the major duties, usually associated with an apprenticeship or internship or one to two years in a similar position.
Knowledge of modern office practices.
Knowledge of university human resources policies and procedures.
Skill in meeting designated deadlines for work product.
Skill in operating computers and job-related software programs.
Skill in decision making and problem solving.
Skill in interpersonal relations and dealing with the public.
Skill in oral and written communications.
Applicants must be currently authorized to work in the United States on a full-time basis.
Newly hired employees must provide an original Social Security card during the hiring process.

Responsibilities

Answer telephone calls, greet visitors, provide information and assistance, take messages, and refer inquiries to appropriate personnel.
Review and process personnel action forms, including status changes, transfers, promotions, and demotions, for payroll purposes.
Compile data and prepare reports as directed.
Type letters, memoranda, and emails.
Set up and maintain personnel files and records.
Process departmental travel arrangements and reimbursement requests.
Maintain office supplies and reorder as needed.
Maintain office equipment.
Sort and distribute mail.
Make appointments and manage calendars.
Process purchase orders and purchase card statements.
Maintain a variety of documents and forms.
Perform related duties as assigned.