Secretary Jobs

About The Position

Requirements

• One year of specialized experience equivalent to at least the GS-08 grade in the normal line of progression for the occupation.
• Specialized experience may include providing clerical and administrative assistance; receiving visitors and telephone calls for superiors; managing schedules and reminding managers of appointments; reviewing documents for regulatory, grammar, format, and policy compliance; and preparing regular or special records.
• Current or former federal employees applying under the stated conditions must meet the GS-09 time-in-grade requirement of 52 weeks at GS-08 and submit supporting SF-50 documentation.
• U.S. citizenship is required.
• Selective Service registration is required for males born after December 31, 1959.
• Must complete the required application, questionnaire, and online assessment.
• Must be subject to a background/security investigation and complete online onboarding and acceptable identity-document requirements.
• Participation in the seasonal influenza vaccination program is required for VA Health Care Personnel.
• Must serve a one-year probationary period or two-year trial period, as applicable.

Responsibilities

• Serve as liaison between the Director and staff throughout the medical center and with agency personnel, other government agencies, and the public.
• Receive, schedule, refer, and contact staff and other individuals; provide timely advice on procedures and report requirements.
• Manage the office schedule, suspense deadlines, and day-to-day plans, identifying objectives based on the Director’s needs and priorities and estimating resources for schedules and goals.
• Process incoming and outgoing correspondence, reports, memoranda, and other written materials, determining appropriate action for received items.
• Edit and compose letters and reports; review correspondence for accuracy and completeness; prepare presentation outlines and standard form letters and replies to inquiries.
• Prepare items for the Director’s signature and sign correspondence or procedural authorizations on the Director’s behalf when authorized by prior instructions.
• Review written materials for format, grammar, construction, attachments, compliance with directives, and consistency with the Director’s viewpoint.
• Screen publications, directives, and periodicals; bring significant items to the Director’s attention and coordinate reviews.
• Screen calls and visitors, answer questions, and handle routine business under established policy without referring matters to the Director.
• Plan or assist with planning committees, boards, and conferences at the direction of the Director or Executive Assistant to the Director.
• Schedule appointments and conferences, coordinate meetings, arrange meeting rooms and audiovisual equipment, and prepare written agendas.
• Arrange the Director’s travel, including travel and hotel reservations and itineraries.
• Obtain and monitor office services, supplies, and equipment; provide general office support, procure or justify office services, and answer questions about related policies and procedures.

Benefits

• Federal employees receive access to a comprehensive benefits package for themselves and their families. VA may grant qualifying newly appointed federal employees credit for job-related non-federal experience or active-duty uniformed military service when determining annual leave accrual, subject to prior request and approval.