Office Staff – ECSE Secretary (Full-time), 2026-27

Columbia•Columbia, MO

About The Position

The Early Childhood Special Education Secretary supports the Early Childhood Special Education program, its processes, and building functions. The position is located at a site to be determined and reports to the Director of Early Childhood Special Education. It has no supervisory responsibilities. The secretary performs administrative and program-support tasks including substitute and absence coordination, payroll and professional-leave processing, copying and distributing IEPs, enrollment, purchasing, budgeting, grant support, and maintaining records. The role also handles work orders, first-aid provider and key requests, and answers the phone and door. Other duties may be assigned to support the mission and vision of Columbia Public School District. Employees are expected to follow Board of Education policies and regulations, maintain the certification and competencies required for their position, and demonstrate district values. The work environment is frequently chaotic, with many students and staff members present and speaking simultaneously. Consistent and regular attendance is an essential function. Reasonable accommodations may be available for employees with disabilities.

Requirements

High school diploma.
Ability to be extremely detail-oriented.
Knowledge of Microsoft Office software.
Strong computer skills, including word processing, spreadsheets, and databases, and ability to learn new systems and software.
Ability to read and interpret instructions and procedure manuals, write simple reports and correspondence, and communicate with colleagues, athletic staff, administration, and students.
Ability to perform basic mathematical functions, interpret instructions in written, oral, diagram, or schedule form, and solve problems involving concrete variables.
Excellent interpersonal communication skills and ability to work closely with a variety of staff members.
Ability to safeguard confidential information.
Consistent and regular attendance.
Ability to perform the described physical demands, including sitting, talking, hearing, moving about, using fingers and controls, occasionally reaching, bending, and lifting or carrying up to ten pounds, and looking at a computer screen for extended periods.

Nice To Haves

Business school education or an associate degree.
Prior clerical experience.
Prior use of office equipment.
Professional and friendly demeanor and ability to work well with a variety of individuals in a fast-paced environment.

Responsibilities

Coordinate building absences and EduStaff substitutes.
Support payroll and professional-leave processes.
Copy and distribute IEPs.
Support enrollment.
Handle purchasing and budgeting.
Provide grant support.
Maintain IEP, Eschools, and Early Childhood Outcomes records.
Submit or handle work orders.
Handle first-aid provider and key requests.
Answer the phone and door.
Perform other duties as necessary to support the district’s mission and vision.
Follow Board of Education policies and regulations, maintain required competencies, and demonstrate district values.
Safeguard confidential information and work collaboratively with staff.