Secretary to Senior Director
Wake County Public School System • Cary, NC4d • Hybrid
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Secretary to Senior Director - Region 1 ES Achievement & School Support
Wake County Public School System•Cary, NC
•Hybrid
About The Position
Performs secretarial duties and provides administrative support to the office of Region 1 ES Achievement & School Support. Maintains necessary budgetary processes to support professional learning across departments and interacts with Central Services staff, school staff, and the public. The position is based at Crossroads I in Cary, North Carolina, and is available as a hybrid telework workweek. The regular schedule is Monday through Friday, with occasional evenings or weekends. It is a nonexempt, noncertified Grade 23 position and is not eligible for an employment contract. The role works in a professional office with mostly low-to-moderate noise and routinely uses standard office equipment. It involves contact with school system staff, parents, external agency staff, and community members, and is considered light physical work requiring exertion of up to ten pounds of force.
Requirements
- High school diploma or equivalent.
- Experience in a secretarial or related field.
- Experience managing and maintaining budget and payroll functions.
- Considerable knowledge of bookkeeping and accounting procedures.
- Considerable knowledge of Microsoft Office, specifically Word, Excel, and PowerPoint, and Google Apps.
- Effective time management and problem-solving skills.
- Excellent customer service skills, including the ability to calmly route concerns to appropriate staff.
- Ability to work independently without close supervision.
- Ability to communicate clearly and concisely in oral and written form using a variety of communication techniques and tools.
- Ability to understand, interpret, and apply rules and regulations governing fiscal document processing, financial record maintenance, and preparation of fiscal reports.
- Ability to complete complex tasks, minimize errors, and demonstrate attention to detail.
- Ability to establish and maintain effective working relationships with school system staff, parents, community organizations, vendors, and external agencies.
Nice To Haves
- Associate’s degree or equivalent technical training.
- Experience using Oracle business applications.
- Secretarial experience in a Central Services, school, or academic setting.
Responsibilities
- Provides administrative support to the Senior Director of Region 1 ES Achievement & School Support.
- Maintains the departmental general ledger and creates budget transfers and amendments as needed.
- Creates and processes purchase order and direct pay requests.
- Orders, receives, and distributes department supplies.
- Processes contracts, service agreements, and payments for agreements generated by the office.
- Communicates with school system staff and vendors about accounts payable items to clear outstanding financial obligations.
- Organizes and assists with logistics for meetings for and within the department.
- Monitors and processes departmental staff time records, including leave requests and reports.
- Processes travel reimbursement requests for departmental staff.
- Generates correspondence, presentations, reports, and other documents as directed.
- Performs other related duties as assigned.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
Job Search Resources
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