GSA Secretary II

MIRACORP INC•Washington, DC

3d•$24 - $24•Onsite

About The Position

The Secretary II provides onsite administrative support for the GSA Public Building Services (PBS), Mission Support, in the DC metro area. The position supports one or more individuals across service centers and business lines, generally working independently with minimal technical guidance. The Secretary maintains a close, responsive relationship with the daily activities of the supported individual and staff and handles varied clerical and secretarial work requiring knowledge of office routines, organization, programs, and procedures. The role also operates the Gallagher Physical Access Control Station (PACS) for building access.

Requirements

Must be a U.S. citizen.
High school diploma or equivalent.
Two to four years of relevant experience.
Strong customer service, interpersonal, and communication skills.
High proficiency with the MS Office suite and standard office equipment.

Nice To Haves

Some college is preferred.

Responsibilities

Provide secretarial support to a designated individual and, in some cases, other staff.
Maintain a close and responsive relationship with the day-to-day activities of the supported individual and staff.
Perform varied clerical and secretarial duties and handle differing office situations according to established guidelines, priorities, policies, and program goals.
Screen telephone calls, visitors, and incoming correspondence; respond to requests for information about office procedures and direct other requests to appropriate staff or offices.
Prepare routine, non-technical correspondence.
Schedule tentative appointments without prior clearance.
Arrange conferences and meetings and assemble background materials.
Attend meetings and record and report on proceedings when needed.
Review outgoing materials and correspondence for internal consistency and compliance with procedures, and ensure required clearances have been obtained.
Collect information from files or staff for routine inquiries about office programs or periodic reports; refer non-routine requests to staff.
Communicate office procedures to subordinate staff supervisors.
Coordinate office personnel and administrative forms and forward them for processing.
Operate the Gallagher Physical Access Control Station (PACS) for building access.