Secretary Jobs

About The Position

Requirements

• Must be a U.S. citizen.
• High school diploma or equivalent.
• 2 to 4 years of relevant experience.
• Strong customer service, interpersonal, and communication skills.
• Highly proficient with the MS Office suite and standard office equipment.

Nice To Haves

• Some college preferred.

Responsibilities

• Provide secretarial support, usually to one designated individual and sometimes to other staff.
• Maintain a close and highly responsive relationship with the day-to-day activities of the supported individual and staff.
• Perform varied clerical and secretarial duties requiring knowledge of office routines, programs, and procedures.
• Handle differing office situations, problems, and deviations according to general guidelines, priorities, duties, policies, and program goals.
• Screen telephone calls, visitors, and incoming correspondence; respond to requests for information about office procedures and route other requests to appropriate staff or offices.
• Prepare routine, non-technical correspondence.
• Schedule tentative appointments without prior clearance.
• Arrange conferences and meetings and assemble established background materials.
• Attend meetings as needed and record and report on proceedings.
• Review outgoing materials and correspondence for internal consistency and conformance with procedures, and ensure required clearances have been obtained.
• Collect information from files or staff for routine inquiries about office programs or periodic reports, and refer non-routine requests to staff.
• Communicate office procedures to subordinate staff supervisors.
• Coordinate personnel and administrative forms for the office and forward them for processing.
• Operate the Gallagher Physical Access Control Station (PACS) for building access.

Benefits

• Personal time off
• Vacation leave
• Sick leave
• Medical insurance
• Vision insurance
• Dental insurance
• Flexible spending account options
• Short-term disability
• Long-term disability
• Life insurance
• Accidental death and dismemberment coverage
• Employee wellness resources
• Employee assistance programs
• Financial counseling program
• Commuter benefits
• 401(k) employer match with 100% immediate vesting