Recorder Secretary

Macomb County Government • Old Bridge Township, NJ

3d • $45,461 - $58,800

About The Position

The Recorder Secretary works in Macomb County’s Friend of the Court and uses electronic recording equipment to record hearings and other proceedings, logs cases and exhibits, and prepares verbatim transcripts in compliance with State Court Administrative Office (SCAO) requirements. The role also types materials from dictation, manages calendars, schedules hearings and appointments, prepares notices, and maintains files and statistical reports.

The position provides administrative support to Friend of the Court referees by answering phones and responding to questions about cases and procedures, assisting with hearing records and exhibits, copying and faxing documents, maintaining files, and routing mail. This is a full-time position of 37.5 hours per week, with a stated starting time of 8:00 a.m. to 4:30 p.m. The position is represented by Teamsters Local 214 and is subject to a probationary period.

Requirements

• High school diploma or GED.
• At least one year of customer service experience in a legal or court setting.
• Maintain MiCSES access as set forth by the State of Michigan.
• Certified Electronic Operator (CEO) certification; permanent certification by the Michigan Supreme Court is required within 18 months of appointment.
• Certified Electronic Recorder (CER) certification; permanent certification by the Michigan Supreme Court is required within 18 months of appointment.
• Valid Michigan driver’s license and an operable, insured automobile for authorized travel.
• Knowledge of SCAO requirements for electronic recording and transcript preparation, applicable software, the MiCSES enforcement system, legal terminology and court procedures, basic bookkeeping, and modern office procedures and computer equipment.
• Typing, customer service, interpersonal, task-switching, and basic mathematics skills.
• Ability to maintain complex clerical and legal records and prepare reports; make decisions under applicable laws, regulations, and established procedures; coordinate multiple schedules; follow oral and written instructions; organize paper and electronic files accurately; maintain confidentiality and professional boundaries; and work independently.
• Ability to speak, write, and understand English effectively.

Nice To Haves

• Three years of customer service experience in a legal or court setting.
• Ability to speak, write, and understand a language other than English.

Responsibilities

• Schedule and adjourn hearings, appointments, and meetings, and prepare and distribute notices.
• Coordinate adjourned dates with attorneys and send adjournment notices.
• Use digital recording equipment to record Friend of the Court hearings and other proceedings.
• Assist referees by marking exhibits, logging cases, scheduling hearings, and maintaining dockets.
• Type reports, recommendations, correspondence, forms, letters, records, and other materials.
• Answer incoming calls and assist clients, attorneys, and staff with questions about Friend of the Court procedures and cases.
• Prepare, type from dictation, and process full and advisory custody and parenting-time recommendations, along with referee hearing and appointment reports and recommendations.
• Track statistics for daily hearings, appointments, and custody records, and prepare year-end reports.
• Perform related duties as assigned.

Benefits

• Medical, dental, and vision coverage with no monthly premium for single, two-person, or family coverage.
• Health care, dental, and vision benefits effective on the first day of employment.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED