Property Administrator Jobs

About The Position

Requirements

• High school diploma or equivalent required
• 3+ years of experience in property management, preferably in senior living, affordable housing, or multifamily housing environments.
• Experience managing budgets, financial reporting, and property operations.
• Minimum of 3-5 years of progressive leadership or supervisory experience managing teams in a professional environment.
• Demonstrated ability to lead, motivate, coach, and develop employees to achieve individual and organizational goals.
• Strong experience with employee performance management, including goal setting, performance evaluations, corrective action, and recognition programs.
• Proven ability to effectively manage employee relations issues while maintaining confidentiality and professionalism.
• Strong leadership and organizational skills, with the ability to manage a team and work with diverse groups of residents.
• Excellent communication skills, both written and verbal, with the ability to interact with residents, families, staff, and external partners.
• Proficient in property management software (e.g., Yardi, RealPage) and Microsoft Office Suite (Word, Excel, Outlook).
• Strong problem-solving skills, with the ability to manage complex situations and make decisions that align with company policies and resident needs.
• Ability to work independently and prioritize tasks in a fast-paced environment.
• Must pass all pre-employment screening requirements, including reference verification.

Nice To Haves

• experience in property management, business administration, or a related field preferred.
• Experience with LIHTC, HUD, Tax Credit, and other affordable housing programs preferred.

Responsibilities

• Supervise the Assistant Administrator, Department Heads, and Finance, Occupancy, and Resident Service Coordinator staff.
• Provide training, coaching, performance evaluations, and recommendations for staffing and compensation.
• Monitor employee performance, address disciplinary matters, and foster a collaborative work environment.
• Oversee maintenance staff and coordinate vendors for repairs, renovations, and preventative maintenance.
• Maintain employee personnel files and process employment verifications, WFM input, payroll, and new hire onboarding.
• Partner with Human Resources throughout the hiring process, including interviews, candidate selection, and background screenings.
• Complete OSHA reporting, incident documentation, and workers' compensation claims as needed.
• Build relationships with community organizations and external partners to support resident needs.
• Serve as a liaison between residents and RHF leadership, addressing concerns and promoting resident engagement.
• Work with the Resident Service Coordinator to ensure residents have access to supportive services.
• Oversee property inspections, curb appeal, maintenance operations, and pre-NSPIRE inspections.
• Review incident reports, resident complaints, and reasonable accommodation requests through resolution.
• Participate in fire drills and ensure the property meets safety and housing standards.
• Manage property budgets and approve purchase orders, invoices, and operational expenses.
• Ensure compliance with HUD, LIHTC, City of Los Angeles, and other affordable housing program requirements.
• Prepare for MOR, REAC/NSPIRE, Tax Credit, and other regulatory audits and inspections.
• Oversee certifications, EIV reporting, regulatory documentation, and required compliance reporting.
• Train and support Occupancy staff to maintain accurate and audit-ready records.
• Maintain OSHA documentation and ensure required safety meetings are conducted.
• Partner with the Chief Engineer, security vendors, Downtown BID, and LAPD to promote property safety.
• Coordinate onsite filming approvals as needed.
• Prepare quarterly Board Reports and review invoices, coding, and purchase orders.
• Conduct monthly department meetings and provide ongoing staff training.
• Perform other duties as assigned.

Benefits

• Competitive pay
• Health, dental, and vision insurance
• Paid time off and holidays
• Retirement savings plan
• Employee assistance and more
• Term life and Voluntary supplemental life insurance