Property Administrator
About The Position
Transwestern is a vertically integrated commercial real estate firm dedicated to serving investors, partners and clients through expertise in investment, development, brokerage and property management. Our experience spans diverse property types, including logistics, multifamily, retail, mixed-use, healthcare, office, data centers, hotel, and life sciences. Across 35 offices nationwide, our team is united by a culture that cultivates agility, mutual trust and high performance. Transwestern Services turns strategy into reality with consistency and accountability, collaborating to provide dynamic, tailored solutions. Whether representing a tenant, advising an investor or repositioning an asset, we operate with tenacity and own the outcome every time. Our 2,200-strong team works across service lines, ready to activate our full platform to deliver a customized, cohesive experience for clients. POSITION SUMMARY: Provide full administrative support including phone support, typing, reports, filing and distribution of correspondence. Schedule and coordinate meetings/special events as requested. Assist in lease administration activities including lease set up, administer lease changes, generate reports, etc. Prepare and coordinate bid proposals and service contracts and approved invoices. Maintain lease and property files. Track and file HVAC contracts and insurance certificates. Maintain follow-up system for expiration. Assist with monthly and quarterly management reports as well as annual budget preparation. Transcribe contracts, leases, proposals, addendums, side letters, exhibits, correspondence, etc. Prepare financial spreadsheets. Order and maintain adequate stock of office supplies. Greet tenants, prospective tenants, vendors, and guest. Notify participants of meetings, and their responsibilities and any changes in plans or schedules. Order tenant door plaques and directory strips; maintain property signage. Prepare and distribute tenant move-in packages; order tenant gifts as needed. Maintain parking/building access card records. Invoice tenant rebills (meter readings, HVAC, etc.). Maintain tenant contact, vendor contact list, and insurance information. Promote and foster positive relationships with tenants and owners. Additional duties assigned by the Property Manager.
Requirements
- A high school diploma or GED equivalent (college courses preferred).
- At least 0-2 years of clerical, administrative duties (real estate experience is a plus).
- Must have intermediate to advanced MS 365 Word, Excel and Outlook proficiencies.
- Ability to keep information strictly confidential.
- Strong desire to succeed in an entrepreneurial environment.
- Must be able to handle multiple projects, changing priorities and a continually heavy workload.
- Exceptional oral and written communication skills.
- Strong customer service orientation.
Nice To Haves
- Argus, accounting software such as MRI or Skyline proficiency preferred.
Responsibilities
- Provide full administrative support including phone support, typing, reports, filing and distribution of correspondence.
- Schedule and coordinate meetings/special events as requested.
- Assist in lease administration activities including lease set up, administer lease changes, generate reports, etc.
- Prepare and coordinate bid proposals and service contracts and approved invoices.
- Maintain lease and property files.
- Track and file HVAC contracts and insurance certificates. Maintain follow-up system for expiration.
- Assist with monthly and quarterly management reports as well as annual budget preparation.
- Transcribe contracts, leases, proposals, addendums, side letters, exhibits, correspondence, etc.
- Prepare financial spreadsheets.
- Order and maintain adequate stock of office supplies.
- Greet tenants, prospective tenants, vendors, and guest.
- Notify participants of meetings, and their responsibilities and any changes in plans or schedules.
- Order tenant door plaques and directory strips; maintain property signage.
- Prepare and distribute tenant move-in packages; order tenant gifts as needed.
- Maintain parking/building access card records.
- Invoice tenant rebills (meter readings, HVAC, etc.).
- Maintain tenant contact, vendor contact list, and insurance information.
- Promote and foster positive relationships with tenants and owners.
- Additional duties assigned by the Property Manager.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
