Property Administrator

Transwestern•Baltimore, MD

6d•$32 - $34

About The Position

The Property Administrator works directly with the Property Manager to perform clerical and administrative assignments for assigned properties or projects. The role provides administrative and lease support, helps prepare financial and management reports, maintains property and tenant records, and coordinates services and communications. The Property Administrator is expected to provide excellent customer service when communicating with tenants, prospective tenants, owners, and vendors, while maintaining a focus on productivity and results.

Requirements

High school diploma or GED equivalent.
At least 0–2 years of clerical or administrative experience.
Intermediate to advanced proficiency in Microsoft 365 Word, Excel, and Outlook.
Ability to keep information strictly confidential.
Strong desire to succeed in an entrepreneurial environment.
Ability to handle multiple projects, changing priorities, and a continually heavy workload.
Exceptional oral and written communication skills.
Strong customer service orientation.

Nice To Haves

College courses preferred.
Real estate experience is a plus.
Proficiency with Argus or accounting software such as MRI or Skyline preferred.

Responsibilities

Provide administrative support, including phone coverage, typing, report preparation, filing, and correspondence distribution.
Schedule and coordinate meetings and special events; notify participants of meeting details, responsibilities, and changes to plans or schedules.
Assist with lease administration, including lease setup, processing lease changes, and generating reports.
Prepare and coordinate bid proposals, service contracts, and approved invoices.
Maintain lease and property files.
Track HVAC contracts and insurance certificates, and follow up on expiration dates.
Assist with monthly and quarterly management reports and annual budget preparation.
Transcribe contracts, leases, proposals, addendums, side letters, exhibits, and correspondence.
Prepare financial spreadsheets.
Order and maintain office supplies.
Greet tenants, prospective tenants, vendors, and guests.
Order tenant door plaques and directory strips, and maintain property signage.
Prepare and distribute tenant move-in packages and order tenant gifts as needed.
Maintain parking and building-access card records.
Invoice tenant rebills, including meter readings and HVAC charges.
Maintain tenant and vendor contact lists and insurance information.
Promote positive relationships with tenants and owners.
Perform additional duties assigned by the Property Manager.