Property Administrator

Transwestern•Chicago, IL

7d•$50,000 - $60,000

About The Position

The Property Administrator works directly with the Property Manager to perform clerical and administrative assignments for assigned properties or projects. The role provides administrative support and helps with lease administration, property records, reporting, budgeting, vendor coordination, tenant communications, and day-to-day property operations. The Property Administrator is expected to provide strong customer service to tenants, prospective tenants, owners, and vendors while focusing on productivity and results.

Requirements

High school diploma or GED equivalent.
At least 0–2 years of clerical or administrative experience.
Intermediate to advanced proficiency in Microsoft 365 Word, Excel, and Outlook.
Ability to keep information strictly confidential.
Strong desire to succeed in an entrepreneurial environment.
Ability to handle multiple projects, changing priorities, and a continually heavy workload.
Exceptional oral and written communication skills.
Strong customer service orientation.

Nice To Haves

College courses preferred.
Real estate experience is a plus.
Proficiency with Argus or accounting software such as MRI or Skyline preferred.

Responsibilities

Provide administrative support, including phone coverage, typing, reports, filing, and correspondence distribution.
Schedule and coordinate meetings and special events.
Assist with lease administration, including setting up leases, administering lease changes, and generating reports.
Prepare and coordinate bid proposals, service contracts, and approved invoices.
Maintain lease and property files.
Track and file HVAC contracts and insurance certificates, and follow up on expirations.
Assist with monthly and quarterly management reports and annual budget preparation.
Transcribe contracts, leases, proposals, addendums, side letters, exhibits, and correspondence.
Prepare financial spreadsheets.
Order and maintain an adequate supply of office materials.
Greet tenants, prospective tenants, vendors, and guests.
Notify meeting participants of meetings, their responsibilities, and changes to plans or schedules.
Order tenant door plaques and directory strips, and maintain property signage.
Prepare and distribute tenant move-in packages and order tenant gifts as needed.
Maintain parking and building access card records.
Invoice tenant rebills, including meter readings and HVAC charges.
Maintain tenant and vendor contact lists and insurance information.
Promote and foster positive relationships with tenants and owners.
Perform additional duties assigned by the Property Manager.