Property Administrator

Colliers International • Chicago, IL

1d • Onsite

About The Position

The Property Administrator supports the day-to-day operations of a commercial office portfolio based in downtown Chicago. The role handles a high volume of administrative and operational responsibilities while maintaining accuracy, meeting deadlines, and contributing to efficient property operations and strong tenant service. The administrator works collaboratively with the property management team and communicates professionally with tenants, vendors, contractors, and property owners.

Requirements

• Strong organizational and time management skills, including the ability to prioritize multiple responsibilities and deadlines.
• Excellent written and verbal communication skills.
• Strong attention to detail and commitment to accuracy, particularly with financial and administrative tasks.
• Strong decision-making capabilities and the ability to provide a high level of service to tenants.
• Excellent customer service skills; proactive, results-oriented, and resourceful.
• Ability to meet deadlines without compromising accuracy or quality.
• Proficiency in Microsoft Office, particularly Excel and Outlook.
• Ability to adapt to changing priorities and maintain a positive, collaborative attitude in a fast-paced environment.
• Must be currently authorized to work in the United States on a full-time basis; the employer will not sponsor work visas.

Nice To Haves

• Previous experience in commercial real estate, property management, or an administrative support role.
• Familiarity with real estate software such as Yardi, Angus, and similar platforms.
• Experience with contracts, lease agreements, accounts payable, and invoice processing.

Responsibilities

• Process a high volume of weekly invoices, ensuring accurate coding and timely submission.
• Assist with accounts receivable tracking, payment inquiries, and other financial administrative functions.
• Maintain vendor and tenant records, track certificates of insurance, and monitor compliance requirements.
• Assist the property management team with financial documentation, expense tracking, and recurring reporting.
• Maintain accurate records, manage recurring deadlines, track outstanding items, and proactively follow up on tasks requiring attention.
• Develop and maintain relationships with property owners, tenants, vendors, and contractors.
• Respond to tenant needs promptly to help ensure lease obligations are met.
• Manage administrative tasks including work orders, service requests, building access requests, and property records.

What This Job Offers

• Job Type: Full-time
• Education Level: No Education Listed