Property Services Administrator

Intelica•Charlotte, NC

15d•Onsite

About The Position

Intelica CRE is seeking a Property Services Administrator to join their Property Management team. This role involves providing comprehensive administrative support, managing property-related documentation, coordinating with maintenance, and assisting with tenant relations. The company emphasizes a People-First culture, community involvement, mutual respect, selfless passion, and radical responsibility. This position offers an integrated approach to the built environment by working with sister companies.

Requirements

High School Diploma/GED equivalent
Proficiency with Microsoft Office Suite including Word, Excel, and Outlook
Excellent verbal and written communication skills
Strong organization and time management abilities

Nice To Haves

Associates or Bachelors’ degree preferred
Commercial Real Estate industry experience preferred, but not required.

Responsibilities

Perform a variety of administrative tasks to support the Property Management team, including document preparation, filing, and phone support.
Maintain tenant, vendor, and property files, including certificates of insurance.
Prepare and distribute work orders; perform follow up and close-out.
Coordinate with maintenance personnel to resolve day-to-day property issues.
Code invoices for manager approval.
Prepare various documents including service agreements, tenant welcome letters/memos, and purchase orders.
Assist with tenant communications and relations events.
Initiate rent collection calls and correspondence.
Manage conference room calendar/reservations.
Assist with the management of parking and amenity access controls.
Assist with property inspection forms and move in/out checklists.
Other general administrative duties as assigned by manager.