Program Manager Jobs

About The Position

Requirements

• Bachelor’s degree or equivalent combination of education/experience.
• Five years’ progressively responsible experience in alumni relations, donor relations/stewardship, advancement, events, or related constituent and volunteer engagement.
• Ability to positively and professionally interact with alumni, donors, external constituents, faculty, students and staff
• Ability to effectively communicate both orally and in writing
• Exceptional interpersonal communications
• Strong attention to detail and organizational skills
• Ability to handle confidential information with discretion
• Ability to multi-task and work cooperatively with others
• A Class “C” vehicle operator’s license or ability to obtain within 30 days of employment.

Nice To Haves

• Master’s degree from an accredited college or university
• Experience working with a higher-education foundation and alumni groups.
• Familiarity with stewardship processes and impact reporting.
• Strong written communication skills for stewardship and executive correspondence.
• Experience with event planning and activation.
• Experience supervising student employees and volunteers
• Proficiency with advancement/CRM systems

Responsibilities

• Lead alumni and donor engagement strategies that increase connection, participation, and recognition (e.g., class/program touchpoints, reunions, student mentorship links).
• Build and execute individualized stewardship plans (acknowledgments, impact updates, annual thank-you cycles, recognition societies).
• Manage the Outstanding Alumni Awards process (promotion, selection logistics, recognition experience).
• Support student-to-alumni transition programming in partnership with student affairs/career services.
• Coordinate alumni/donor volunteer roles (advisory councils, events, class agents), including recruitment, onboarding, and appreciation.
• Liaise with College departments and campus affiliates to coordinate programs of interest to students, alumni, and the broader community.
• Plan and deliver College-level advancement events (VIP visits, scholarship/award celebrations, donor receptions, reunions, tailgates/signature gatherings) with end-to-end logistics and budget accountability.
• Develop customized campus tours and experiences for VIPs (major donors, public officials, partners).
• Oversee community and philanthropic sponsorship requests and benefits fulfillment; maintain a master calendar to prevent conflicts and maximize visibility.
• Coordinate recognition and naming deliverables (e.g., plaques, signage, space/building markers, digital recognition, web features).
• Manage timelines, vendor coordination, proofreading/approvals, installation logistics, and inventory of recognition assets in alignment with Texas A&M standards and College brand guidelines.
• Partner with marketing & communications to plan and produce alumni/donor content (invitations, event pages, stewardship letters, impact reports, newsletters) and ensure consistent voice and brand standards.
• Draft and proof executive correspondence, remarks, and talking points for advancement engagements.
• In collaboration with marketing & communications, maintain and update advancement-related web pages; leverage email, social, and print media appropriately.
• Maintain accurate alumni and donor records in the Association/Foundation-approved CRM.
• Document procedures for sponsorships, scholarships, acknowledgments, and reporting; coordinate scholarship stewardship (student thank-you process, impact narratives, delivery timelines).
• Track budgets for advancement activities; prepare periodic dashboards and presentations for leadership (engagement, event attendance, stewardship completion, pipeline activity).

Benefits

• Medical, prescription drug, dental, vision, life and AD&D, flexible spending accounts, and long-term disability insurance with Texas A&M contributing to employee health and basic life premiums
• 12-15 days of annual paid holidays
• Up to eight hours of paid sick leave and at least eight hours of paid vacation each month
• Automatic enrollment in the Teacher Retirement System of Texas
• Free exercise programs and release time
• All employees have access to free LinkedIn Learning training, webinars, and limited financial support to attend conferences, workshops, and more
• Educational release time and tuition assistance for completing a degree while a Texas A&M employee