Project Manager, Travel Program
About The Position
The Project Manager, Travel Program, reports directly to the Vice President of Clinical Talent Engagement and manages the operations and execution of the organization’s internal travel program. The role coordinates internal traveler deployment, aligning staffing needs with financial parameters and long-term recruitment strategy. It manages the intake, prioritization, approval coordination, and placement of internal and external travel therapists. Internal travel therapists report clinically and operationally to regional leadership during assignments, while this position oversees the process supporting successful placements. The role also manages external travel vendor relationships, including performance oversight, rate negotiations, and contract coordination, to support effective and cost-conscious staffing coverage. It works across operational leadership, Finance, Human Resources, Payroll, onboarding, and Talent Acquisition to coordinate placements, traveler logistics and compensation, utilization reporting, and workforce planning. The position reports to the Vice President of Clinical Talent Engagement.
Requirements
- High school diploma or GED required.
- Efficiency in Microsoft applications.
Nice To Haves
- Four-year college degree preferred.
Responsibilities
- Review and evaluate internal travel staffing requests with operational and financial leadership to ensure alignment with business needs and budget expectations.
- Coordinate approved internal traveler placements with operational leadership teams.
- Maintain a centralized record of internal travel therapists, including availability, assignments, and historical placement data.
- Communicate approval or denial decisions and clarify coverage duration, productivity assumptions, and ramp expectations.
- Coordinate assignment start and end dates, onboarding timelines, and transition planning.
- Facilitate introductions between hiring managers and internal travelers to align on assignment expectations, goals, and location-specific considerations.
- Oversee internal traveler onboarding coordination, including offer letter processing, compliance tracking, and system needs.
- Coordinate with HR and Payroll to administer traveler compensation, including living expenses, relocation reimbursement, and expense approvals.
- Coordinate onboarding timelines and schedules with onboarding and operations teams.
- Conduct recurring operational reviews with leadership teams to assess traveler utilization, open staffing needs, and assignment effectiveness.
- Track internal traveler utilization trends and provide reporting to support workforce planning.
- Partner with operational leadership and Finance to refine placement criteria, approval thresholds, and prioritization frameworks.
- Manage external travel staffing vendor relationships to supplement internal travel capacity.
- Oversee vendor performance, including responsiveness, fill rates, and traveler quality.
- Lead rate negotiations and ensure vendor agreements align with practice financial needs.
- Support contract management and vendor accountability for traveler performance and agreed terms.
- Partner with Operations, Finance, and Talent Acquisition to align internal travel deployment with staffing needs and growth strategy.
- Serve as the central coordination point among stakeholders for execution of internal travel staffing decisions.
Benefits
- Industry-leading professional development opportunities.
- Ongoing evidence-based clinical education.
- Dedicated mentorship opportunities.
- APTA-accredited Orthopaedic Residency Program.
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What This Job Offers
Job Type
Full-time
Career Level
Manager
Education Level
High school or GED
