Program Assistant Jobs

About The Position

Requirements

• High school diploma or GED.
• Five years of experience in office management and clerical duties, or an equivalent combination of education and experience.
• Proficiency in Microsoft Excel, including creating spreadsheets and tracking data.
• Depending on the department assigned, a valid California driver’s license, a current DMV driving record, and proof of insurance may be required to fulfill job-related travel.
• Reasonable accommodations will be considered in accordance with applicable laws.

Nice To Haves

• Fluency in two or more languages, including one that supports the needs of the program and community is preferred, but not required

Responsibilities

• Provide administrative and data support to the TTHV program.
• Ensure programs follow curriculum guidelines and capture quality data.
• Enter intakes and programmatic file information into ClientTrack and other related software.
• Maintain organized client files and complete follow-up surveys.
• Compile and record statistical data for reports.
• Support the TTHV team with clerical tasks, including word processing, data entry, filing, and tracking information.
• Screen and direct telephone calls.
• Maintain supplies and track program-related bills.
• Assist with coordinating TTHV activities and preparing materials.
• Provide logistical arrangements for meetings and activities.
• Distribute information, letters, and memos to program management and staff.
• Attend staff meetings, conferences, and workshops as required.
• Adhere to all applicable safety rules and practices.