Management and Program Assistant

Federal Aviation Administration•Auburn, WA

About The Position

The Management and Program Assistant works within ATO, Air Traffic Services, supporting managers, staff, and other employees in day-to-day operations. The role performs a variety of administrative tasks in support of agency programs, policies, and procedures, applying advanced knowledge and a broad understanding of how administrative work contributes to organizational activities. The position handles personnel actions, staffing records, budget information and tracking, procurement requests, agency property inventories, time and attendance, travel administration, and facility security credentials. It uses software to prepare narrative and statistical reports, graphs, and charts. The employee works under general supervision, with minimal oversight, and exercises considerable independence in planning and completing assignments. Most problems are resolved independently; the employee also identifies issues needing management attention and provides guidance to lower-level support staff. Work is periodically reviewed for policy compliance and alignment with project requirements. The position supports administrative services across geographically dispersed facilities and contributes to multiple projects or programs and the objectives of organizational units. Contacts are typically internal and external, including coordination with managers and employees across organizational units.

Requirements

At least one year (52 weeks) of specialized experience equivalent to FV-E or FG/GS-7/8 in the Federal Service.
Specialized experience compiling, tracking, and providing support for programs such as purchases, inventory, and budget expenditure tracking.
Experience providing computer assistance support, scheduling meetings, managing time and attendance, and administering travel.
U.S. citizenship is required.
Selective Service registration is required for males born after December 31, 1959.
Must submit an SF-50.
Qualifications must be met by the announcement closing date.

Responsibilities

Initiate personnel action requests and related documents for vacancies and other personnel actions, and coordinate questions with the servicing HR office.
Maintain organizational systems and records for staffing levels, employee assignments, and employee status.
Compile and format historical and trending financial information to support budget preparation and submission.
Maintain automated systems tracking fund obligations and expenditures during the annual operating budget cycle.
Initiate or review procurement requests and ensure requested items meet expenditure criteria.
Manage and control assigned agency property, including conducting periodic inventories in accordance with agency guidelines.
Perform time and attendance duties for employee groups with varied or frequently changing schedules and pay arrangements.
Use the travel system to initiate, complete, review, and validate travel authorizations and vouchers for compliance with applicable guidelines.
Ensure compliance with facility security policies for issuing keys, parking decals, identification badges, proximity cards, and other access credentials.
Prepare narrative and statistical reports, graphs, and charts using software.
Resolve routine problems independently, identify issues requiring management attention, and help develop and recommend solutions.
Provide guidance to lower-level support staff on routine problems and issues.
Plan and coordinate administrative assignments and resources, sharing information and assignment status with internal and external contacts as needed.