Management and Program Assistant

Federal Aviation Administration•Louisville, KY

About The Position

Serves as a Management and Program Assistant at Louisville ATCT (TCID1-SDF), performing routine, multiple, and varying administrative tasks in support of agency programs, policies, and procedures. The role supports managers, staff, and employees in day-to-day operations and requires applying advanced administrative knowledge to plan and complete assignments with an understanding of how they contribute to organizational activities. The position works under general supervision of a manager, with minimal oversight from a team lead or higher-level professional. The employee plans work with considerable independence, resolves most issues without assistance, identifies issues requiring management attention, and guides lower-level support staff on routine problems. Work is reviewed periodically for policy compliance and alignment with project requirements. The work affects the efficiency and effectiveness of administrative services across geographically dispersed facilities and supports multiple projects or programs and organizational units. The role may require a background investigation, a one-year probationary period, and filing a financial disclosure statement within 30 days of entering duty. FAA policy restricts certain outside employment and financial investments in aviation-related companies.

Requirements

U.S. citizenship is required.
Selective Service registration is required for males born after December 31, 1959.
Submit an SF-50.
At least one year (52 weeks) of specialized experience equivalent to the next lower level (FV-E, FG/GS-7/8) is required.
Specialized experience must provide knowledge, skills, and abilities relevant to performing the duties and be equivalent to the next lower level in the normal occupational progression.
Qualifications must be met by the closing date of the vacancy announcement.
A resume must include detailed information supporting qualifications and questionnaire answers.

Responsibilities

Perform administrative tasks supporting agency programs, policies, procedures, and day-to-day operations.
Initiate requests for personnel actions and other documents for vacancies and personnel changes, including promotions, details, resignations, and certifications.
Coordinate with the servicing HR office on personnel actions, routine discrepancies, and unclear or missing guidance.
Maintain organizational systems tracking staff levels, position assignments, and employee status.
Collect, compile, and format historical and trending financial information for budget preparation and submission.
Modify and maintain automated systems tracking fund obligations and expenditures during the annual operating budget cycle.
Initiate or review procurement requests and verify that justifications meet expenditure criteria.
Manage and maintain assigned agency property and internal controls through periodic inventories.
Perform time and attendance duties for employee groups with varying or changing schedules, shifts, premium pay, pay systems, tenure, and bargaining-unit differences.
Use the travel system to initiate, complete, review, and validate travel authorizations and vouchers for compliance.
Ensure compliance with facility, regional, and service-area security policies for issuing keys, parking decals, identification badges, proximity cards, and other access credentials.
Use software to prepare narrative and statistical reports, graphs, and charts.
Identify and report issues requiring management attention and help develop or recommend solutions.
Provide guidance to lower-level support staff on routine problems and issues.
Perform other duties as assigned.