Management and Program Assistant

Federal Aviation Administration•Anchorage, AK

About The Position

The incumbent serves as a Management and Program Assistant in the Air Traffic Organization, Technical Operations, Technical Services, Operations Support Staff (OSS) offices. Under limited direction, the position performs routine and varied assignments, supports managers and employees in day-to-day operations, and may lead other support staff in coordinating assignments. The assistant plans and performs administrative work for projects and programs, using a broad understanding of how that work supports organizational activities and considerable independence in managing time and resources. Assignments may include managing correspondence, compiling and analyzing program information, tracking budget expenditures, purchasing and inventory, maintaining files and records, providing computer assistance, scheduling meetings, managing time and attendance, explaining organizational policies, coordinating new office policies and systems, and maintaining calendars and travel records and arrangements. The role uses software including Castle, eLMS, E2, DELPHI, REGIS, PRISM, PCPS, and Excel. The position conducts analytical studies, including studies of space management, travel administration, overtime trends, and leave usage, and prepares administrative directives or revisions to implement recommendations. It interprets guidelines, consolidates information, prepares reports, provides management assistance on assigned programs, resolves most routine problems independently, and alerts managers to issues needing their attention. It also manages agency property through AITS, conducts periodic inventories, reviews travel vouchers, purchases supplies and equipment in accordance with policy, reviews procurement requests and justifications, and maintains and distributes supplies. Work is reviewed periodically for policy compliance and alignment with project or activity requirements. This vacancy is open only to current FAA employees assigned to the Air Traffic Organization. Applicants must be U.S. citizens, and males born after December 31, 1959, must be registered with Selective Service. A current FAA employee must submit the specified recent SF-50. The position may require a background investigation, a one-year probationary period, and a financial disclosure statement within 30 days of entry on duty.

Requirements

Specialized experience equivalent to FV-E, FG/GS-7/8 level, including planning and managing daily office administrative functions.
Experience maintaining automated systems to record, reconcile, validate, and track data and identifying and resolving discrepancies.
Experience performing analytical studies, interpreting guidance, and providing guidance to others.
Experience performing varied assignments involving financial support, personnel matters, personal property, and travel administration.
U.S. citizenship is required.
Selective Service registration is required for males born after December 31, 1959.
Current FAA employees must submit a recent non-award SF-50 containing the specified blocks by the announcement closing date.
Applicants must include official title, grade, and series in their work history and provide examples supporting specialized experience.
Qualifications must be met by the vacancy announcement closing date.

Responsibilities

Perform varied administrative assignments for projects and programs under limited direction.
Assist managers and employees with day-to-day operations and coordinate assignments, potentially serving as a lead for support staff.
Manage correspondence and compile, track, and analyze program information.
Enter and track budget expenditures; purchase and inventory supplies, equipment, and furniture.
Organize and maintain files, documents, records, calendars, and travel arrangements and records.
Provide advanced computer assistance; schedule meetings and manage time and attendance.
Explain organizational policies and coordinate implementation of new office policies and systems.
Conduct analytical studies, including space management, travel administration, overtime usage trends, and leave usage.
Prepare administrative directives or revisions to implement recommendations.
Interpret guidelines, consolidate information, prepare reports, and provide management assistance on assigned programs.
Resolve routine problems and work issues, and identify and communicate issues requiring management attention.
Manage assigned agency property using AITS and periodically verify property assignments and locations through inventories.
Provide guidance to lower-level support staff on routine problems and issues.
Review travel vouchers for administrative and procedural compliance, including cost accounting codes and statistical accuracy.
Initiate and review procurement requests, confirm purchases follow policy, and ensure expenditure justifications meet criteria.
Maintain an orderly supply room and distribute supplies.