Management and Program Assistant

Federal Aviation Administration•Arlington, VA

About The Position

The Management and Program Assistant supports ATO Air Traffic Services managers, staff, and employees in day-to-day operations. The role plans and performs administrative assignments, applying a broad understanding of how administrative work contributes to organizational activities. Work supports multiple projects and programs and administrative services at geographically dispersed facilities, with accuracy and timeliness central to the position’s effectiveness. Under general supervision and with minimal oversight, the employee independently plans work, coordinates priorities and resources as needed, resolves most routine problems, and recommends solutions for issues requiring management attention. Established policies guide most assignments while allowing discretion in selecting approaches. The position may also provide guidance to lower-level support staff. Work is reviewed periodically for policy compliance and alignment with project requirements.

Requirements

At least one year (52 weeks) of specialized experience equivalent to FV-E or FG/GS-7/8 for the FV-344-F pay band.
Specialized experience compiling, tracking, and supporting programs such as purchases, inventory, and budget-expenditure tracking.
Experience providing computer assistance support, scheduling meetings, managing time and attendance, and administering travel.
U.S. citizenship is required.
Selective Service registration is required for males born after December 31, 1959.
Must submit an SF-50.
Selection and placement are contingent upon waiver or completion of satisfactory security requirements.
Education may not be substituted for experience.

Responsibilities

Initiate personnel action requests and related documents for vacancies and other personnel actions, and coordinate questions or discrepancies with the servicing HR office.
Maintain organizational systems and records for staffing levels, employee assignments, and employee status.
Compile and format historical and trending financial information to support budget preparation and submission.
Maintain systems for tracking fund obligations and expenditures during the annual operating budget cycle.
Initiate or review procurement requests and verify that requested items are justified under expenditure criteria.
Manage assigned agency property and internal controls, including periodic inventories in accordance with agency guidelines.
Perform time and attendance duties for employees with varying schedules, shifts, premium-pay entitlements, pay systems, tenure, and bargaining-unit differences.
Use travel systems to initiate, complete, review, and validate travel authorizations and vouchers for compliance with applicable guidelines.
Ensure compliance with facility, regional, and service-area security policies for keys, parking decals, identification badges, proximity cards, and other access credentials.
Use software to prepare narrative and statistical reports, graphs, and charts.
Identify issues requiring management or employee attention and help develop and recommend solutions.
Provide guidance to lower-level support staff on routine problems and issues.
Coordinate with internal and external contacts, including managers and employees across organizational units, to share information and discuss assignment status.