Operations Coordinator Jobs

About The Position

Requirements

• High school diploma or equivalent required; or relevant verifiable work experience.
• 3+ years of experience in office operations, administrative coordination, or operational support roles requiring onsite presence, and coordination across teams.
• Ability to prioritize competing tasks, follow defined processes, proactively coordinate operational needs, and escalate issues appropriately
• Strong organizational and communication skills
• Ability to work effectively in an onsite, fast-paced environment
• Professional demeanor and ability to interact with staff, vendors, and visitors
• Ability to handle confidential information appropriately
• Pass a pre-employment background check, motor vehicle record check, and drug screening
• Possess a valid driver’s license

Nice To Haves

• Associate’s or Bachelor’s degree in Business Administration, Operations, or a related field preferred.
• Experience supporting leadership, managing vendors, and handling operational logistics preferred.

Responsibilities

• Serve as the primary onsite presence and first point of contact for Critical Information Systems during standard business hours, with start and end times aligned to operational needs.
• Answer the suite doorbell and greet visitors, vendors, and staff
• Direct visitors to appropriate personnel or locations
• Support room setup, deliveries, and onsite coordination needs
• Support onsite emergency preparedness activities by coordinating with Facilities, Security, and CIS leadership during drills or building incidents, following established procedures
• Maintain break room supplies, including routine inventory checks and replenishment
• Maintain office supply cabinet inventory and coordinate restocking
• Ensure Culligan water supply is available and replenished
• Track and receive packages and ensure timely handoffs to recipients
• Confirm delivery of ordered items and follow up on missing or delayed shipments
• Order office supplies, small equipment, and furnishings as needed
• Process invoices received in the “CIS Billing” inbox and coordinate payment workflows
• Track purchases and escalate questions related to budgets, approvals, or vendors
• Coordinate with Finance and vendors as needed
• Prepare workspaces and supplies for new hires
• Support onboarding logistics, including ordering uniforms or equipment
• Assist with offboarding logistics and return of equipment
• Anticipate onsite operational needs and communicate proactively with Critical Information Systems leadership
• Escalate issues appropriately when outside defined scope
• Represent Critical Information Systems professionally
• Other job duties, as assigned