Operations Excellence Data & Information Coordinator

INEOS•Pasadena, TX

4d•Onsite

About The Position

The Operations Excellence Data & Information Coordinator supports organizational efficiency by ensuring smooth operations, enhancing productivity, and additional tasks as assigned. The most important internal factors influencing the Operations Excellence Data & Information Coordinator job include organizational culture, team dynamics, and internal processes or systems, which require adaptability and effective communication. External factors involve industry trends, technology advancements, and regulatory requirements, influencing the need for continuous skill development and compliance.

Requirements

A minimum of 5 years’ administrative experience.
Associates Degree or higher.
Strong computer skills include proficiency in the use of Microsoft Office Suite of products including Outlook, Word, PowerPoint, and Excel.
Knowledge of SAP and SharePoint functionalities.
Strong organizational skills with an ability to manage multiple tasks, priorities and deadlines. This includes regular and irregular/special tasks.
Fluent in the use of travel websites to book travel, hotels, etc.
Quick learner, able to learn new tasks independently.
Strong verbal and written communication skills with internal and external clientele.
Maintain full confidentiality of discussions, documents, etc.
Team player with strong interpersonal skills with an ability to work with others in the department and across the business from analysts to engineers to commercial managers to board-level executives.
Able to work with minimal supervision and an ability to handle ambiguity in assignments, using personal initiative to resolve issues.
Able to manage multiple tasks and priorities.
Works independently, receives minimal guidance; acts as a resource for colleagues with less experience.
Exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force frequently, and/or a negligible amount of force constantly to move objects.
The worker is subject to inside environmental conditions: Protection from weather conditions, but not necessarily from temperature changes.
The worker is subject to outside environmental conditions: No effective protection from the weather.
The worker is subject to both environmental conditions: Activities occur inside and outside.
The worker is subject to extreme heat: Temperatures above 100 degrees F for periods of more than one hour.
The worker is subject to noise: There is sufficient noise to cause the worker to shout in order to be heard above the ambient noise level.
Inside: Sedentary Work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time.
Subject to inside environmental conditions: Protection from weather conditions, but not necessarily from temperature changes.
Employee must have the ability to see written documents, computer screens, and to adjust focus.
Hearing: Perceiving the nature of sounds at normal speaking levels with or without correction. Ability to receive detailed information through oral communication and to make discriminations in sound.

Nice To Haves

Preferred knowledge of Power BI.

Responsibilities

Production/Maintenance Coordinator as needed when equipment preparation is not completed per schedule.
Ensure priority of work is understood by Execution Forces for planned work and schedule breaker work.
Proactively communicate changes in schedule to impacted groups.
Communicate with Scheduler and Production/Maintenance Coordinator to ensure prioritization of scheduled work aligns with business needs and provide work execution updates for schedule progression.
Communicate with SHE group about work that could affect environmental requirements and incorporate SHE needs in work scope.
Provide daily support to associated levels of the organization.
Coordinate executive level meetings.
Handle highly sensitive and confidential material and information.
Assist in preparation of PowerPoint-based presentation materials for executive level meetings. This includes reviewing the material for errors and maintaining a strict formatting standard, throughout.
Manage customer visits and entertainment events.
Reconciliation of business expenses, as requested, for site leadership and reports.
Maintain control of costs within assigned budgeted projects.
Restock reserves of INEOS gear for customers.
Manage the approval process and set up regular and irregular departmental invoices for payment in SAP, including entering service entries and good receipts.
Submitting purchase requisitions for materials in SAP.
Alternate approver in SAP for Site Manager.
Manage the leadership's calendars and scheduling of appointments.
Format and send formal correspondence site wide.
Manage time appropriately to address site needs.
Arrange equipment/facilities for meeting (lunches & refreshments, if required).
Register employees for required training courses.
Work with vendors on purchasing various items.
Coordinate the selection of promo items, safety gifts, employee recognition gift.
Manage Community Outreach.
Manage and Execute Site events, (Site Appreciation Lunches, Breakfast with Santa, etc.).
Manage the Operations SOP Repository.
Manage the Bayport Intranet Site.
Manage Site EnPlug TV.
Site Support on Site projects for Asset Care as needed.
Manage Operations Building/Office renovations.
Manage the FRC Program for visitors in admin building.
Scribe in EOC during Emergency Incidents.
Manage sending gifts/flowers to employees as needed.
Manage the office supplies.
Manage Site/Employee Recognitions/Retirements.
Work on ad-hoc projects as assigned.