Operations Excellence Data & Information Coordinator

INEOS•Pasadena, TX

5d•Onsite

About The Position

The Operations Excellence Data & Information Coordinator supports organizational efficiency by ensuring smooth operations, enhancing productivity, and additional tasks as assigned. The most important internal factors influencing the Operations Excellence Data & Information Coordinator job include organizational culture, team dynamics, and internal processes or systems, which require adaptability and effective communication. External factors involve industry trends, technology advancements, and regulatory requirements, influencing the need for continuous skill development and compliance.

Requirements

A minimum of 5 years’ administrative experience
Associates Degree or higher
Strong computer skills include proficiency in the use of Microsoft Office Suite of products including Outlook, Word, PowerPoint, and Excel.
Knowledge of SAP and SharePoint functionalities.
Strong organizational skills with an ability to manage multiple tasks, priorities and deadlines. This includes regular and irregular/special tasks
Fluent in the use of travel websites to book travel, hotels, etc.
Quick learner, able to learn new tasks independently
Strong verbal and written communication skills with internal and external clientele
Maintain full confidentiality of discussions, documents, etc.
Team player with strong interpersonal skills with an ability to work with others in the department and across the business from analysts to engineers to commercial managers to board-level executives
Able to work with minimal supervision and an ability to handle ambiguity in assignments, using personal initiative to resolve issues.
Able to manage multiple tasks and priorities.
Works independently, receives minimal guidance; acts as a resource for colleagues with less experience

Nice To Haves

Preferred knowledge of Power BI

Responsibilities

Production/Maintenance Coordinator as needed when equipment preparation is not completed per schedule.
Ensure priority of work is understood by Execution Forces for planned work and schedule breaker work.
Proactively communicate changes in schedule to impacted groups.
Communicate with Scheduler and Production/Maintenance Coordinator to ensure prioritization of scheduled work aligns with business needs and provide work execution updates for schedule progression.
Communicate with SHE group about work that could affect environmental requirements and incorporate SHE needs in work scope.
Maintain and control the safe and efficient operation of the production unit using established operating disciplines and procedures. Ensure safety and environmental compliance is achieved
Understand and lead by example for all safety and environmental programs.
Maintain safety as the highest priority of the plant
Maintain the 20 Principles of Safety
Conduct routine AsCare tours and participate in audits
Adhere to and uphold all safety policies and standards
Provide daily support to associated levels of the organization
Coordinate executive level meetings
Handle highly sensitive and confidential material and information
Assist in preparation of PowerPoint-based presentation materials for executive level meetings. This includes reviewing the material for errors and maintaining a strict formatting standard, throughout
Manage customer visits and entertainment events
Reconciliation of business expenses, as requested, for site leadership and reports
Maintain control of costs within assigned budgeted projects
Restock reserves of INEOS gear for customers
Manage the approval process and set up regular and irregular departmental invoices for payment in SAP, including entering service entries and good receipts
Submitting purchase requisitions for materials in SAP
Alternate approver in SAP for Site Manager
Manage the leadership's calendars and scheduling of appointments
Format and send formal correspondence site wide
Manage time appropriately to address site needs
Arrange equipment/facilities for meeting (lunches & refreshments, if required)
Register employees for required training courses
Work with vendors on purchasing various items
Coordinate the selection of promo items, safety gifts, employee recognition gift
Manage Community Outreach
Manage and Execute Site events, (Site Appreciation Lunches, Breakfast with Santa, etc.)
Manage the Operations SOP Repository
Manage the Bayport Intranet Site
Manage Site EnPlug TV Site
Support on Site projects for Asset Care as needed
Manage Operations Building/Office renovations
Manage the FRC Program for visitors in admin building
Scribe in EOC during Emergency Incidents
Manage sending gifts/flowers to employees as needed
Manage the office supplies
Manage Site/Employee Recognitions/Retirements
Work on ad-hoc projects as assigned