Central Operations Administrative Coordinator

Willow Creek Community Church•Barrington Township, IL

30d•Onsite

About The Position

The Central Operations Administrative Coordinator helps keep Willow’s facilities, events, resources, and operational systems running smoothly. The role provides logistical and administrative support across campuses, helping teams, volunteers, and ministries get what they need to serve effectively. It suits someone who is highly organized, detail-oriented, proactive, and service- and hospitality-minded. The coordinator supports facility reservations, events, team activities, operational processes, volunteer onboarding, and a range of administrative needs. The position is based at Central Campus in South Barrington, Illinois, and is full-time, scheduled for 40 or more hours per week, Monday through Friday, with Sundays as needed.

Requirements

High school diploma or GED.
2–3 years of administrative or operations coordination experience.
Strong organizational, communication, and problem-solving skills, with excellent attention to detail.
Ability to manage multiple priorities and deadlines while maintaining accuracy.
A service- and hospitality-minded approach and willingness to learn new systems and processes.

Nice To Haves

Bachelor’s degree in Business Administration, Operations Management, or a related field, or equivalent education and experience.
Experience with project management software such as HIVE or Asana and volunteer management platforms such as Rock is highly preferred.

Responsibilities

Coordinate facility reservations, resource requests, vehicles, cleanings, storage, and supply deliveries across campuses.
Resolve scheduling conflicts and operational issues, communicating changes clearly and promptly.
Support events, trainings, and team activities by coordinating calendars and logistics.
Track budgets, invoices, supplies, inventory, and other administrative needs.
Maintain digital forms, templates, signage, maps, and reservation systems, keeping information accurate and up to date.
Coordinate team projects and help maintain effective, scalable operational processes using tools such as HIVE.
Support volunteer onboarding and compliance, including training resources, badges, keys, and communications.