Operations Coordinator Jobs

About The Position

Requirements

• Bachelor’s degree or equivalent combination of education and experience.
• 3+ years of experience in operations, facilities, event coordination, office management, or related fields.
• Strong organizational and project management skills.
• Excellent written and verbal communication skills.
• Ability to manage multiple priorities and deadlines in a fast-paced environment.
• Proficiency with Microsoft Office Suite.

Nice To Haves

• Experience supporting conferences, nonprofit events, or donor engagement activities.
• Experience managing vendor relationships and facilities operations.
• Familiarity with event management platforms and CRM systems.

Responsibilities

• Coordinate daily office and facilities operations.
• Ensure vendor performance and deliverables are in line with purchase order and contract requirements.
• Serve as the primary point of contact for building management, maintenance, vendors, and service providers.
• Monitor office space, IT, equipment, supplies, and common areas to ensure a professional and functional environment.
• Coordinate office moves, furniture installations, repairs, and facility-related projects.
• Assist with workplace safety initiatives and emergency preparedness procedures.
• Manage office supply inventory and vendor relationships.
• Coordinate shipping, receiving, and distribution of materials.
• Assist with contract administration, purchasing, and invoice processing.
• Support operational planning and special projects across departments.
• Purchase supplies and commodities as needed.
• Partner with Development and Events teams to coordinate logistics for conferences, meetings, receptions, donor events, and special programs.
• Manage venue setup, catering, audiovisual needs, room configurations, and event materials.
• Coordinate vendors, consultants, and external service providers.
• Assist with attendee registration, guest management, and on-site event execution.
• Support event budgeting and post-event reconciliation activities.
• Assist with donor event logistics and stewardship activities.
• Coordinate materials and operational support for fundraising events and initiatives.
• Work collaboratively with Development staff to ensure successful execution of donor engagement activities.
• Maintain accurate records, documentation, and operational procedures.
• Identify opportunities to improve operational efficiency and service delivery.
• Perform other duties and special projects as assigned.

Benefits

• Medical, dental, and vision insurance
• Life and disability insurance
• 403(b) retirement plan
• Health Savings Account / Flexible Spending Account options
• Paid holidays, plus vacation and sick leave