Office Manager Jobs

About The Position

Requirements

• At least 2 years of experience in office administration, office management, or a similar administrative role.
• Excellent organizational and multitasking skills with strong attention to detail.
• Proficiency with Google Suite, Slack, and ticketing systems.
• Strong communication and interpersonal skills.
• Ability to work independently and collaboratively in a fast-paced environment.
• Problem-solving skills and a proactive, resourceful approach.
• Ability to maintain confidentiality and handle sensitive information discreetly.
• Flexibility to adapt to changing priorities and deadlines.
• Motivation and a passion for organization and administration.
• Ability to interface with executive leadership and serve as the face of the office.
• Ability to work onsite five days per week during core business hours.

Nice To Haves

• Associate or bachelor’s degree in hospitality, human resources, facilities, or a related field.
• Familiarity with People processes and basic accounting principles.
• Space planning experience or a workplace/facilities certification.

Responsibilities

• Oversee daily office operations to support efficiency, employee happiness, and productivity.
• Serve as the face of the office and point of contact for building management, employees, and cross-functional partners.
• Coordinate administrative activities, vendor schedules, company meetings, onsite offsites, and visitor and candidate greetings and tours.
• Maintain a clean, inviting, and on-brand workspace that reflects NEXT’s values.
• Coordinate and execute office events, including company milestones, weekly brunches, holiday parties, and employee-engagement activities.
• Manage office supplies inventory and maintain appropriate stocking levels.
• Handle incoming and outgoing correspondence through email, Slack, ticketing systems, and occasional phone calls; sort and route mail, including scanning sensitive claims or financial materials as needed.
• Manage office budgets and expenses.
• Support People-related activities, including tours and hosting visitors and candidates.
• Implement and maintain office policies and procedures.
• Coordinate office maintenance and repairs with vendors and service providers.
• Assist with special projects as needed.
• Oversee office moves, reshuffles, furniture placement, and upgrades to the built environment.
• Prepare spaces for meetings, onsite interviews, trainings, all-hands meetings, partner meetings, and events.

Benefits

• Annual performance-based incentive program eligibility.
• Partially subsidized medical plan.
• Fully subsidized vision and dental options.
• Life insurance.
• Disability insurance.
• 401(k).
• Flexible paid time off.
• Parental leave.