Manager, Executive Office Projects & Operations

The Ocean Conservancy•Washington, DC

3d•Hybrid

About The Position

The Manager, Executive Office Projects & Operations is a versatile member of Ocean Conservancy’s Executive Office, taking ownership of projects, written communications, logistics, and a meaningful share of Board of Directors workflow. Reporting to the Senior Director, Executive Strategy and Integration, the Manager plans and completes work with minimal oversight, keeps collaborators informed, and supports a range of Executive Office priorities. The role requires strong writing and project management skills, sound judgment when drafting on behalf of senior leaders, and the organizational ability to manage meetings and events in person or remotely. Board relations experience is preferred. The Manager leads planning and administration for Board and related meetings, supports committee operations and Board records, and partners with Development colleagues on Board recruitment, stewardship, and record-keeping. The position also coordinates Executive Office meetings and events, oversees logistics and materials, and drafts communications on behalf of the CEO and Executive Office, particularly for the Board. The position is regular, full-time, exempt, and based in a hybrid work environment. Eligible locations are AK, CA, DC, FL, MD, OR, TX, VA, WA, or WV. Travel several times per year and occasional flexible hours, including evenings and weekends, may be required. The expected starting salary range is $90,000–$100,000 annually.

Requirements

At least 3 to 5 years of experience in project management, executive support, communications, or a related operations role.
Strong project management skills, including the ability to take work from assignment to completion with minimal supervision and communicate what is done, next, or blocked.
Experience planning and executing in-person meetings and events, including logistics, budget, and vendor management.
Experience working in partnership with senior leaders and executives.
Demonstrated ability to maintain confidentiality of highly sensitive information.
Solutions-oriented mindset and initiative in identifying and addressing needs, opportunities, and challenges.
Exceptional written and verbal communication skills, including the ability to distill information into clear, concise messaging.
Ability to manage multiple workstreams and stakeholders; strong organization and attention to detail.
Ability to work independently once given a task.
Technological savvy, including Microsoft Office and virtual meeting platforms, in a hybrid environment.
Ability to travel several times per year and work flexible hours, including occasional evenings and weekends, as needed.
Bachelor’s degree in a related field or an equivalent combination of education and relevant work experience.

Nice To Haves

Board relations or nonprofit governance experience.

Responsibilities

Own Executive Office projects from planning through completion, including Board of Directors workflow management, with proactive communication and intentional collaboration.
Provide the Senior Director with clear updates on delegated tasks, including status, next steps, and blockers.
Support cross-department coordination and Executive Office special projects.
Partner with the Senior Executive Assistant to maintain the master Executive Office calendar, integrating Board management across the Executive Office and Development.
Collaborate with the Senior Director and Senior Executive Assistant on Executive Office initiatives and priorities.
Lead planning, scheduling, and execution of Board of Directors and associated meetings.
Support Board committee administration, including agendas, minutes, and tracking deliverables.
Maintain accurate, confidential Board records and partner with Development on shared record-keeping in Raiser's Edge.
Partner with Development colleagues to manage Board solicitation and stewardship cycles.
Support Board recruitment and onboarding, including candidate sourcing and qualification in partnership with Development.
Coordinate outgoing directors’ transition to emeritus status.
Manage Board-related spending and invoicing, and support the Senior Director in tracking the Board budget.
Plan, schedule, and execute logistics for in-person and virtual Executive Office meetings and events, including Board meetings and retreats and leadership gatherings as needed.
Manage logistics for domestic and global meetings and events, including venues, vendors, contracts, travel, and materials, whether working in person or remotely.
Project manage materials prepared for major meetings, such as Board books, in partnership with the Senior Executive Assistant and other Executive Office colleagues.
Draft clear, accurate written communications on behalf of the CEO and Executive Office, especially for the Board, and for other audiences as needed.
Copyedit and apply sound judgment to materials drafted for senior leadership.