Manager, Executive Office Projects & Operations

The Ocean Conservancy Inc•Washington, WA

4d•$90,000 - $100,000•Hybrid

About The Position

The Manager, Executive Office Projects & Operations is a versatile member of Ocean Conservancy’s Executive Office, responsible for a broad range of projects, written communications, and logistics, including substantial management of the Board of Directors workflow. Reporting to the Senior Director, Executive Strategy and Integration, this role takes projects from planning through completion, keeps collaborators informed, and supports Executive Office priorities with initiative and sound judgment. The Manager plans and coordinates Board and other leadership meetings and events, maintains confidential Board records, supports Board administration and recruitment, and partners with Development colleagues on Board solicitation and stewardship. The role also drafts and edits communications on behalf of the CEO and Executive Office, particularly for the Board, and coordinates cross-department projects and meeting materials. The position requires strong project management, writing, organization, interpersonal, and logistical skills. Ocean Conservancy offers a hybrid work environment, allowing staff to work virtually and in person. The position is regular, full-time, and exempt; it may be based in AK, CA, DC, FL, MD, OR, TX, VA, WA, or WV. Travel is required several times per year, and flexible hours, including occasional evenings and weekends, may be needed. The expected starting salary range is $90,000–$100,000 annually.

Requirements

Minimum of 3 to 5 years of experience in project management, executive support, communications, or a related operations role.
Strong project management skills, including ability to complete tasks with minimal supervision and communicate status, next steps, and blockers clearly.
Experience planning and executing in-person meetings and events, including logistics, budgets, and vendor management.
Experience working in partnership with senior leaders and executives.
Demonstrated ability to maintain confidentiality of highly sensitive information.
Solutions-oriented and proactive approach to identifying and addressing needs, opportunities, and challenges.
Exceptional written and verbal communication skills, including the ability to distill information into clear, concise messaging.
Ability to manage multiple workstreams and stakeholders; strong organization and attention to detail.
Ability to work independently after receiving an assignment.
Technological proficiency, including Microsoft Office and virtual meeting platforms, in a hybrid environment.
Ability to travel several times per year and work flexible hours, including occasional evenings and weekends, as needed.
Bachelor’s degree in a related field or an equivalent combination of education and relevant work experience.

Nice To Haves

Board relations or nonprofit governance experience.

Responsibilities

Take ownership of Executive Office projects from start to finish, including Board of Directors workflow management, with proactive communication and collaboration.
Provide the Senior Director with clear updates on delegated tasks, including status, next steps, and blockers.
Support cross-department coordination and Executive Office special projects as assigned.
Partner with the Senior Executive Assistant to maintain the master Executive Office calendar, integrating Board management across the Executive Office and Development.
Partner with the Senior Director and Senior Executive Assistant on Executive Office initiatives and priorities.
Plan, schedule, and execute Board of Directors and related meetings.
Support Board committee administration, including agendas, minutes, and tracking deliverables to completion.
Maintain accurate, confidential Board records and partner with Development on shared record-keeping in Raiser's Edge.
Partner with Development colleagues to manage Board solicitation and stewardship cycles.
Support Board recruitment and onboarding, including candidate sourcing and qualification in partnership with Development.
Coordinate the transition of outgoing directors to emeritus status.
Manage Board-related spending and invoicing, and support the Senior Director in tracking the Board budget.
Plan, schedule, and execute logistics for in-person and virtual Executive Office meetings and events, including Board meetings and retreats and leadership gatherings as needed.
Manage logistics for global and domestic meetings and events, including venues, vendors, contracts, travel, and materials, whether in person or remotely.
Project manage materials prepared for major meetings, such as Board books, in partnership with the Senior Executive Assistant and other Executive Office colleagues.
Draft clear, accurate written communications on behalf of the CEO and Executive Office, particularly for the Board, and for other audiences as needed.
Copyedit materials drafted for senior leadership, ensuring accuracy and clarity.