Office Manager

Quanex • New Haven, CT

21d • $70,000 - $80,000 • Onsite

About The Position

Quanex is seeking an onsite Office Manager for its New Haven, Connecticut facility. This position performs advanced, diversified, and highly confidential administrative assignments for the senior leadership team. It also manages daily administrative, planning, and coordination activities related to HR and Safety, visitors, event planning, contract management, record maintenance, and office operations, while ensuring department policies are met and maintained.

The Office Manager provides executive support for senior leaders and administrative support to Human Resources, handles events and meeting logistics, manages budgets and contracts, coordinates with building management and vendors, and oversees routine facility and office tasks. The role calls for discretion, independent judgment, initiative, and opportunities to improve productivity, communication, and the workplace experience.

The salary range is $70,000 to $80,000, with the potential to earn an annual bonus.

Requirements

• Five or more years of relevant experience in an office environment preferred.
• Advanced skills in Microsoft Office, including Word, Excel, and PowerPoint.
• Exceptional written and verbal communication skills.
• Knowledge of corporate operations and policy, and a high level of discretion, confidentiality, and technical skill.

Nice To Haves

• Associate’s degree preferred.

Responsibilities

• Provide executive support to the senior leadership team, including preparing reports, formatting documents, preparing meeting agendas and materials, and creating presentations.
• Provide administrative support to Human Resources, including scheduling, document preparation, data entry, and activity coordination.
• Perform shared administrative services for senior leadership with independent judgment and initiative.
• Research and coordinate events, conferences, and onsite meetings, including associated details and cost analysis.
• Manage meeting budgets and negotiate necessary contracts.
• Manage facility responsibilities in coordination with building management and outside vendors for supplies and equipment.
• Manage daily administrative tasks, including phone, mail, shipments, the facility phone directory, and seating chart.
• Maintain records and coordinate visitors, office management, and HR/Safety activities.
• Identify opportunities for continuous improvement to enhance productivity, communication, and the workplace experience.
• Ensure department policies are met and maintained.

Benefits

• Competitive salary
• Bonus potential
• 401(k) with 5% company match, vested after two years
• 15% immediate return for participating in the company’s Employee Stock Purchase Plan
• Medical, dental, and vision plans
• Employer-paid disability plans and life insurance
• Paid time off and holidays
• Tuition support for degree and continuing education
• Employee Resource Groups focused on employee empowerment

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed