Office Manager

Rochester Prep Charter School • Rochester, NY

9d

About The Position

Uncommon Schools is seeking an Office Manager to support the School Operations Team and ensure students, families, and staff have the information and resources they need. Office Managers coordinate the day-to-day systems and routines that help a school run smoothly. The posting describes three Office Manager functions: Communications, Data & Systems, and Finance. Responsibilities vary by function and campus, and may include communications and constituent support, enrollment and student records, attendance systems, accounting and procurement, and event logistics.

Requirements

• Demonstrated commitment to the mission of Uncommon Schools.
• Ability to communicate effectively verbally and in writing, with strong interpersonal skills when working with teammates, teachers, students, families, and other stakeholders.
• Organizational ability to maintain systems such as attendance, vendor deliveries, student documentation, and paperwork.
• Ability to maintain a calm, professional demeanor amid competing demands and external pressures.
• Strong time-management skills and ability to manage multiple tasks and meet tight deadlines.
• Accuracy and thoroughness when completing tasks.
• 1 to 3 years of teaching or school administrative office experience.

Nice To Haves

• Spanish-speaking skills to support communication with students, families, and community members.

Responsibilities

• Serve as a primary contact for school constituents in person, by phone, and by email (Communications function).
• Enroll new students and support re-enrollment of current students.
• Manage daily student attendance and operational systems.
• Maintain current student information and student files.
• Process bill pay and accounting (Data & Systems and Finance functions).
• Manage procurement and supplies for students, staff, and events (Data & Systems and Finance functions).
• Maintain accurate Student Information Systems for the school and local school system (Data & Systems function).
• Serve as a secondary contact for school constituents in person, by phone, and by email (Data & Systems function).
• Plan and support logistics and setup for school events and activities as needed.

Benefits

• Generous paid time off, including sick time, paid holidays, and approximately 10 weeks of paid breaks in spring, winter, and summer.
• Extensive training and development.
• Health, dental, and vision insurance plans.
• Pre-tax flexible spending accounts, dependent care flexible spending accounts, and health savings accounts.
• 403(b) retirement savings program with employer match.
• Paid leave of absence options, including parental, medical, and disability leave.
• Mental health and counseling support and wellness benefits.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed