Office Manager

Rivet•Washington, DC

9d•Onsite

About The Position

Rivet Operations Company is seeking an Office Manager to provide independent daily administrative, records management, and coordination support to an assigned Strategic Systems Programs (SSP) Headquarters branch at the Washington Navy Yard in Washington, DC. The role is full-time, 40 hours per week, and onsite. The Office Manager prepares technical correspondence and reports used by leadership in decision-making, plans and runs major meetings, and processes security information in accordance with SSP security policy. The position requires an experienced administrative professional who can work independently, exercise sound judgment, solve problems without close direction, and meet strict deadlines. The role includes completing required training in the Defense Travel System (DTS), records management, Navy correspondence, the SSP Mail and Records Tracking System (SMARTS), and the SSP Enterprise Archive System (SEAS), and providing certificates of completion. The employee also supports travel, official correspondence, calendars, inquiries, meeting logistics, and routine office operations. Work may involve sitting or standing for extended periods, typing and reading from a computer screen, and bending, reaching, or kneeling. Moderate to long-distance walking may be required depending on parking availability and work location, and lifting up to 40 pounds may be required. Job duties and qualifications may vary with business needs and may be changed by the company.

Requirements

U.S. citizenship and ability to maintain a Secret security clearance.
Ability to obtain and maintain a Department of Defense Common Access Card (CAC) for access to Navy networks and facilities.
Associate degree or equivalent.
At least 4 years of administrative experience, including prior support to an office, Senior Executive Service (SES) members, or other executives.
Experience scheduling appointments and handling professional emails.
Professional judgment and initiative, with the ability to work independently and as part of a team under strict deadlines.
Skill in formatting, processing, and maintaining records for official documents.
Proficiency in Microsoft Outlook, Word, PowerPoint, and Excel.
Excellent verbal and written communication skills.

Nice To Haves

Bachelor's degree preferred.

Responsibilities

Complete required training in DTS, records management, Navy correspondence, SMARTS, and SEAS, and provide certificates of completion.
Book travel in DTS in accordance with SSP travel policies and procedures.
Prepare form letters, memoranda, and other business documents in accordance with the Navy Correspondence Manual.
Plan and run meetings, including setting objectives, preparing agendas, inviting attendees, taking and distributing minutes, and following up on action items.
Schedule conference rooms, conference calls, and video teleconferences.
Maintain detailed work unit calendars, prioritize appointments, and reschedule or decline appointments and invitations when needed.
Prepare responses to outside inquiries about assigned projects.
Compile briefing and presentation materials from multiple sources.
Handle routine office operations, including ordering supplies, monitoring printer stations, and updating phone rosters.
Process mail according to SSP correspondence guidelines.