Office Manager

Gleason Construction•Devils Lake, ND

About The Position

Gleason Construction, a family-owned construction company serving the Devils Lake region for more than 40 years, is seeking an honest, dependable, and organized professional to manage daily office operations. The role combines bookkeeping, construction administration, payroll, and executive support. The successful candidate will handle a variety of routine and unexpected needs, take ownership of tasks, and support a busy construction office.

Requirements

Relevant bookkeeping and office management experience.
Strong understanding of bookkeeping principles and financial recordkeeping.
Proficiency with accounting software, Microsoft Excel, Word, and Outlook, and willingness to learn new systems.
Excellent attention to detail, organization, and follow-through.
Ability to prioritize competing tasks and work independently.
Professional communication skills and a helpful, practical approach to problem-solving.
Honesty, trustworthiness, and sound judgment when handling confidential financial, employee, and company information.
Integrity, reliability, willingness to support the team, and comfort handling varied responsibilities.

Nice To Haves

Accounting degree preferred but not required.

Responsibilities

Manage day-to-day bookkeeping, including accounts payable and receivable, invoice processing, bank and credit card reconciliations, and financial records; coordinate with the outside accountant as needed.
Assist with project billing, job cost tracking, payment documentation, and collecting and issuing lien waivers.
Prepare, organize, and track owner contracts, subcontracts, purchase orders, change orders, and related project documents.
Coordinate bond requests and insurance documentation with agents; maintain certificates of insurance and track renewals and subcontractor coverage.
Support company leadership with scheduling, correspondence, document preparation, and follow-up on outstanding items.
Answer phones, assist visitors, manage incoming communications, order supplies, and organize office records.
Communicate with project managers, field personnel, owners, subcontractors, and suppliers to keep information and paperwork moving.
Coordinate new-hire paperwork, employment eligibility forms, benefit enrollment, and employee files.
Process payroll, review employee timecards, track paid time off and deductions, and maintain payroll records.
Coordinate payroll tax filings and reporting with the accountant or payroll provider, and prepare certified payroll reports when required by a project.
Handle other administrative responsibilities as needed to support a busy construction office.