Office Administrator Jobs

About The Position

Requirements

• Minimum of four years of related experience required.
• Minimum High School Diploma or GED required.
• Excellent verbal and written communication skills.
• Strong attention to detail and focus on accuracy with work is a must.
• Ability to work in highly collaborative and deadline driven environment.
• Positive, can-do attitude and willingness to dive into projects and tasks.
• Proficiency in Microsoft Office Suite required.
• Ability to lift up to 30 pounds.

Nice To Haves

• Associates degree in relevant field preferred.
• Experience working in a professional services firm preferred.

Responsibilities

• Greet and assist visitors, staff, and vendors with professionalism and warmth, creating a welcoming front-of-house experience.
• Serve as the first point of contact by sitting at the front desk or reception area, ensuring a professional and welcoming presence for all who enter the office when required.
• Answer incoming phone calls and direct inquiries to the appropriate team members or departments when required.
• Work independently with minimal supervision, consistently producing high-quality, detail-oriented results.
• Manage routine and daily responsibilities independently, ensuring consistency and reliability.
• Provide general administrative and operational support to ensure the office runs smoothly and efficiently.
• Apply critical thinking to solve problems, anticipate needs, and improve processes.
• Deliver results in a timely and effective manner, maintaining a strong focus on quality and accountability.
• Exhibit strong organizational skills to manage multiple tasks, deadlines, and priorities.
• Provides oversight, planning and support to significant initiatives within the office (such as pipeline activities) or firm (such as managing corporate giving).
• May regularly take on support responsibilities within project or construction administration.
• Coordinates, budgets for, and executes external and internal office events with a broad scope (beyond physical space and catering).
• May manage building-related items such as maintenance requests, safety protocols, etc.
• Manage incoming and outgoing mail and packages, including USPS, FedEx, UPS, and courier services.
• Train and mentor new receptionist or office staff to ensure consistent front-of-house service.
• Support local onboarding efforts for new staff and assist with hospitality services to enhance the employee experience.
• Identifies opportunities to improve office operations and workflows.
• Represent and enhance the CannonDesign brand through professional or community engagement outside the firm.
• Draft communications for office leadership and team members using appropriate software and writing skills tailored to various audiences.
• High level of proficiency in required computer software programs.
• May assist office leadership and team members in PowerPoint presentations for various audiences.
• Collaborate with team members and contribute to a supportive, firm-first office culture.
• Manages confidential information with discretion.
• Ensure compliance with record retention policy standards.
• Other duties as assigned; office or business unit size may be considered when evaluating the business need for this role.

Benefits

• medical, dental and vision coverage
• flexible spending account options
• voluntary insurances
• paid time off
• flex-time schedules
• remote work options
• 401k plan
• employee perk programs